According to recent payroll giving statistics, 59% of survey respondents have no familiarity with payroll giving initiatives. Fortunately, however, marketing payroll giving opportunities to your nonprofit supporters can significantly boost participation in the programs—and enhance your overall fundraising efforts.
After all, payroll giving programs allow donors to contribute a portion of their salary to your organization automatically, providing a steady stream of income with minimal effort. However, many potential donors remain unaware of this giving method or how easy it is to participate.
In this post, we’ll explore seven practical strategies to help you market payroll giving and make it a core component of your fundraising plan.
By implementing the right marketing strategies, you can educate your supporters, promote the convenience of payroll giving, and inspire long-term donor engagement.
Let’s begin!
1. Create a Payroll Giving page on your nonprofit website.
Starting off, you’re going to want to market payroll giving programs prominently throughout your nonprofit or school’s website. A dedicated payroll giving page on your nonprofit’s website is a powerful tool for educating potential donors about this giving option, serving as a centralized hub where supporters can easily learn about the benefits, process, and impact of payroll giving.
Start by explaining what payroll giving is, highlighting how it allows employees to contribute to your cause directly from their paycheck on a recurring basis. Ensure the page features clear instructions on how to enroll in payroll giving, too, such as through their employer’s CSR platform or by contacting their HR department.
You’ll also want to emphasize the convenience of payroll giving. Once donors sign up, they don’t have to worry about making regular donations manually. It’s a simple, consistent, and tax-efficient way to support the cause they care about.
2. Incorporate payroll giving in your email marketing.
Email marketing is one of the most effective ways to reach your nonprofit’s supporters, and incorporating payroll giving into your email campaigns can significantly boost participation.
Start by crafting a compelling email that educates your audience on the advantages of payroll giving, emphasizing its ease, convenience, and long-term impact. Highlight the benefit of steady, recurring donations for your organization, personalizing the message to show supporters how their payroll donations can drive meaningful change in the community or cause they care about.
Include clear calls-to-action in the email, encouraging recipients to enroll in payroll giving through their employer. You can link directly to your nonprofit’s payroll giving webpage or provide detailed steps for contacting their HR department to inquire about the program. It’s also helpful to include examples of companies that offer payroll giving or suggestions for how donors can advocate for the program if their employer doesn’t currently provide it.
For the best results, we recommend regularly mentioning payroll giving in different types of email communications—such as newsletters, thank-you emails, or special campaign updates. This keeps the option top of mind for donors while reinforcing the importance of their continued support.
3. Promote payroll giving initiatives on social media.
Social media is a powerful channel for engaging with your nonprofit’s audience, and it can be a highly effective tool for promoting payroll giving programs, too.
Use platforms like Facebook, Twitter, LinkedIn, and Instagram to share posts that explain what payroll giving is and how supporters can participate. Share success stories, testimonials, or case studies from current payroll donors to demonstrate the program’s real-world impact. Not to mention, visual content like infographics or short videos can be particularly effective in grabbing attention and communicating key messages.
Regularly include payroll giving in your content rotation, using relevant hashtags to increase visibility when appropriate. Remember: the goal is to ensure supporters are consistently reminded about this giving option and can easily find the information they need to get started.
4. Collect and leverage employment information in your outreach.
The more you know about your donors, the better you can engage them in workplace giving programs like payroll deductions and more. Specifically, having access to accurate and up-to-date employment data can go a long way.
But how can you collect this information? Start by incorporating questions about employment during the registration or donation process. Ask supporters to share the name of their employer, as well as whether they are aware of any workplace giving programs like payroll giving, matching gifts, or volunteer grants.
Once you’ve collected employment data, segment your donor list by company and customize your communications based on the giving opportunities available at those businesses. For example, if you know that a particular company offers payroll giving, you can send targeted emails to employees at that company, providing detailed instructions on how they can enroll in the program. If their company doesn’t currently offer payroll giving, encourage those donors to advocate for it within their workplace.
Top tip: If you lack quality employment information about your donors, consider utilizing a data enhancement service. This will allow you to fill in some gaps and provide the information you need to identify the best workplace giving programs in your network!
5. Consider donors already eligible for other workplace giving programs.
When it comes to workplace giving, most participating companies offer more than one way for employees to get involved. For example, statistics indicate that nearly two-thirds of companies report matching employee payroll contributions, and many of the top matching gift companies offer volunteer grants, too.
But what does that mean for your team?
Supporters who already participate in other workplace giving programs, such as matching gifts or volunteer grants, may be ideal candidates for payroll giving initiatives. To target this segment, begin by identifying donors who have previously submitted matching gift requests or applied for volunteer grants. These individuals already have a relationship with their company’s corporate social responsibility initiatives, which makes them a strong target audience for payroll giving.
In your outreach, emphasize the complementary nature of payroll giving to other workplace programs. You’ll want to acknowledge their previous participation in workplace giving programs and thank them for their ongoing support. Then, introduce payroll giving as a way to streamline their contributions and make an even greater difference. You can even highlight how their regular contributions through payroll giving can be further amplified through matching gift programs, doubling, or even tripling their impact.
6. Collaborate with corporate partners to highlight the opportunity.
Nowadays, more and more organizations are beginning to take an increasingly proactive approach to marketing payroll giving programs to their supporters. Still, many companies choose to promote the opportunity to their employees, too. And for that reason, collaborating with the businesses offering the programs can go a long way in heightening visibility and participation.
Start by reaching out to companies that already support your nonprofit through donations, sponsorships, or volunteer programs. Ask if they have a payroll giving program in place and discuss ways to promote the initiative to their employees. This could even involve co-branded marketing materials, such as email templates, flyers, or social media posts that both the company and your nonprofit can share with their audiences.
7. Offer exclusive incentives for payroll giving donors.
To encourage supporters to participate in payroll giving, consider offering exclusive incentives that reward their commitment to ongoing contributions. This can make the process more appealing and demonstrate your nonprofit’s appreciation for their support.
While it will likely vary based on the wants and needs of your particular audience, potential incentives may include…
Public recognition, such as listing names on a dedicated “payroll giving wall” on your website or donor newsletters. (Top tip: Public recognition can foster a sense of pride and community among payroll donors, motivating others to join, too!)
Access to exclusive events, such as virtual meet-and-greets with your organization’s leadership or tours of your facilities.
Branded merchandise, like T-shirts, tote bags, or water bottles, as a thank-you for committing to payroll giving.
Consider tying incentives to donation milestones, such as offering a special gift to donors who have contributed for a certain number of months or reached a specific donation amount. This not only encourages initial sign-ups but also helps retain donors over the long term.
Wrapping Up & Additional Resources
Effectively marketing payroll giving can transform the opportunity into a powerful, recurring revenue stream for your organization. By leveraging digital and other marketing tactics to educate supporters and partner with companies in your network, you can unlock the full potential of workplace giving and build stronger, more consistent donor relationships.
As you implement the seven strategies above, you’ll not only raise awareness of payroll giving but also encourage long-term contributions that help sustain your nonprofit’s mission. Don’t let the opportunity go to waste!
For more information about effectively marketing payroll and other employee giving opportunities, check out the following resources:
The Ultimate Guide to Marketing Matching Gifts. Discover the most effective strategies for promoting corporate matching gift programs to your nonprofit’s supporters. This comprehensive guide walks you through the key tactics to increase donor engagement, raise awareness of matching opportunities, and maximize the impact of employer-matched donations.
Marketing Corporate Volunteerism | A How-To Resource For Orgs. Corporate volunteerism is a powerful resource for nonprofits, but how do you encourage businesses and their employees to get involved with your organization? This guide provides actionable steps for creating compelling volunteer opportunities that align with employee interests and CSR goals.
Tracking Payroll Giving: A Nonprofit’s Step-by-Step Guide. Payroll giving can be a valuable and consistent source of funding, but tracking those donations is essential for success. This guide outlines the process nonprofits should follow to track payroll giving contributions efficiently, from registering with payroll platforms to monitoring and reporting on giving patterns.
https://doublethedonation.com/wp-content/uploads/2024/09/DTD_7-Strategies-for-Marketing-Payroll-Giving-to-Your-Supporters_Feature.png6001600Adam Weingerhttps://doublethedonation.com/wp-content/uploads/2022/03/logo-dtd.svgAdam Weinger2024-09-19 14:56:442024-09-20 18:53:097 Strategies for Marketing Payroll Giving to Your Supporters
Matching gifts are becoming a favorite way of giving among America’s top companies. Matching gifts are an easy way to double your current donations. Familiarize your organization’s staff with this list of companies.
Unfortunately, many donors are unaware that their companies have these programs. Often, the responsibility falls on nonprofits to inform their donors.
Tampa has a dynamic economy that relies on industry, national defense, tourism, and shipping. The city is home to several multinational corporations and Fortune 1000 companies, many of which operate employee giving programs.
Learn about the top companies in Tampa, FL, with matching gift programs. Use this list to help your organization optimize its fundraising efforts.
Humana
Humana will match up to $1,000 for each of its employees who donate to eligible causes. The company also offers an interesting incentive for volunteers.
Interested in learning how Double the Donation increases nonprofit fundraising with employee matching gifts?
https://doublethedonation.com/wp-content/uploads/2024/09/DTD_Location-Specific-Companies-With-Matching-Gift-Programs_Tampa.jpg6001600Adam Weingerhttps://doublethedonation.com/wp-content/uploads/2022/03/logo-dtd.svgAdam Weinger2024-09-15 00:34:272024-12-02 18:17:08Companies with Matching Gift Programs in Tampa, Florida
Payroll giving is a powerful tool for fundraising organizations, providing a steady and reliable stream of income through regular donations directly from supporters’ paychecks. As more companies implement payroll giving programs to support charitable causes, nonprofits like yours must understand how effectively managing and tracking payroll giving can make an impact.
Why? Properly monitoring payroll donations ensures accurate financial reporting, strengthens donor relationships, and maximizes the overall impact of this funding source.
In this blog post, we’ll walk you through a step-by-step guide on how to track payroll giving for your cause. This includes:
From setting up the necessary infrastructure to reconciling your financial records and beyond, we’ll cover everything you need to know to stay on top of your payroll giving program and enhance its long-term success. Let’s dive in!
1. Register for companies’ payroll giving platforms.
The first step in effectively tracking payroll giving is for your nonprofit to register with the companies or platforms that offer payroll giving programs. Many corporations partner with specific third-party platforms, such as CSR software, to manage their payroll giving initiatives. By registering on these platforms, your organization becomes eligible to receive donations directly from employees’ paychecks, making it easier to capture funds and track giving trends.
The registration process itself typically involves providing key organizational information, including your nonprofit’s EIN (Employer Identification Number), mission statement, and financial documentation. You may also be asked to complete a verification process to confirm your nonprofit’s status as a registered 501(c)(3) organization.
Then, once approved, your organization can be listed on the company’s payroll giving platform, enabling employees to select your nonprofit as a beneficiary of their payroll contributions. Just keep in mind that the better you maintain your profile, the more accessible your organization will be to potential donors within participating companies.
Top tip: While there’s a ton of CSR software out there, we recommend prioritizing CLMA-designated solutions first. These platforms demonstrate an ongoing commitment to streamlining the employee giving process, and even offer a seamless matching gift experience for donors who qualify for donation-matching!
2. Determine specific payroll giving metrics and objectives.
Before tracking payroll giving, your nonprofit must first establish clear metrics and objectives that you wish to capture. By determining what success looks like, you can collect and analyze the right data to optimize your approach. These metrics will help guide your analysis, identify trends, and allow you to make necessary improvements to maximize your payroll giving revenue.
To start, we recommend identifying key performance indicators (KPIs) that align with your organization’s goals. Some important payroll giving metrics you might consider include:
Number of payroll donors: How many employees are participating in payroll giving?
Average donation size: How much are donors contributing through payroll deductions?
Total amount raised: What is the overall financial impact of your payroll giving program?
Donor retention rates: How many payroll donors continue their contributions over time?
Donor growth rate: Are you attracting new donors through payroll giving programs?
Employer match rates: How often are donations being matched by the participating companies?
In addition to financial metrics, consider tracking engagement and awareness-building efforts. For instance, you may want to monitor how many companies your organization has registered with, how frequently your nonprofit is being promoted on payroll platforms, and the extent to which employees are aware of your participation.
Defining these objectives will not only help you track progress but also assist in creating a strategy to optimize payroll giving. Clear metrics allow you to compare your results over time, analyze what’s working, and adjust your approach accordingly. Ultimately, having well-established goals will help your nonprofit make data-driven decisions and achieve sustained growth in your payroll giving efforts.
3. Establish a system for recording payroll donations.
Once your organization is listed on payroll giving platforms and you’ve determined the KPIs you wish to track, the next step is to establish a reliable system for recording payroll donations. Remember: effective tracking requires organized and accurate documentation of each gift, making it crucial to develop a robust method for capturing payroll donation data.
Start by integrating your nonprofit’s CRM (or Constituent Relationship Management) system with payroll platforms or donation management tools. Many CRM systems even offer specialized features for recording recurring donations like payroll contributions. Ensure that your CRM is set up to automatically track the donation details, including the donor’s name, donation amount, frequency, and employer.
Additionally, your system should be capable of categorizing payroll donations separately from other types of contributions, such as individual one-time gifts or grants. This allows your team to monitor and report on payroll giving specifically, ensuring better accuracy in your overall financial reporting.
Create standardized procedures for entering payroll donation data, especially if the process requires manual entry. This should include guidelines for inputting donor information, donation amounts, and transaction dates, as well as how to handle any errors or discrepancies in reporting.
Maintaining organized and updated records will help you avoid common pitfalls like double-counting donations, losing track of donors, or failing to reconcile your financial reports properly. A well-structured system ensures that your organization can track, analyze, and optimize payroll giving effectively, resulting in better decision-making and streamlined reporting.
4. Monitor regular contributions.
Once you have an efficient system in place to record payroll donations, the next step is to monitor these contributions regularly. Since payroll donations are often recurring, tracking and reviewing them on an ongoing basis is essential for managing your nonprofit’s cash flow and donation trends.
It’s important to set a schedule for checking donation activity, whether that’s weekly, biweekly, or monthly. Regular monitoring allows your nonprofit to quickly identify fluctuations in giving patterns, such as increases during key fundraising periods or decreases during off-seasons. It also helps ensure that donations are consistently received from payroll platforms and that there are no delays in disbursement.
During these reviews, verify that the correct donation amounts are being recorded and ensure that no payments have been missed. Monitoring should also include keeping an eye on matching gift contributions if companies offer them alongside payroll giving. These matching donations can significantly boost the overall funds received, making it crucial to track and follow up on any outstanding matches.
In addition, consider setting up automated alerts or reports to notify your team of key changes in payroll donations, such as when a new donor begins contributing or an existing donor alters their contribution amount. Having this information readily available will allow you to respond proactively, whether by thanking new donors, reaching out to those who adjusted their contributions, or following up on any discrepancies in donation amounts.
5. Reconcile payroll donations with financial records.
To maintain transparency and accuracy in your nonprofit’s finances, it’s crucial to regularly reconcile payroll donations with your broader financial records. Reconciliation involves comparing your internal records of payroll donations with the financial data provided by payroll platforms or corporate partners to ensure everything matches and there are no discrepancies to consider.
This process typically starts by reviewing your financial reports, which should list all donations received during a specific period. From there, compare these records with the reports generated by payroll giving platforms or the companies facilitating the donations. Look for any discrepancies between the two sets of data, such as missed donations, incorrect amounts, or unmatched transactions.
Be sure to track donation timing as well. Payroll donations are often disbursed on a different schedule from one-time gifts, meaning you may need to account for delays in receiving funds or differences between when donations are pledged and when they appear in your account.
Once you’ve identified any inconsistencies, work with your finance team and the payroll platform to address and correct any issues. This might involve contacting the donor’s employer or the payroll platform to verify missing contributions or to reconcile donation amounts.
All in all, accurate reconciliation is key to ensuring that your nonprofit’s financial health remains intact. Not to mention, donors can trust that their contributions are being properly recorded and used as intended.
6. Report on KPIs and other giving patterns.
The final step in tracking payroll giving is to report on the key performance indicators (KPIs) and analyze the giving patterns. Once you’ve gathered sufficient data, use it to create reports that offer insights into how well your payroll giving program is performing. This not only helps your internal team assess progress but also demonstrates accountability to your board, stakeholders, and donors.
When preparing your reports, consider including metrics such as:
Total payroll donations received over a specific period
Number of active payroll donors
Average contribution size
Growth in payroll giving participation
Comparison of payroll donations versus other giving channels
Employer match contributions and their impact
These reports can highlight trends in donor behavior and reveal patterns in employee giving, such as increased donations during specific months or after targeted marketing campaigns. Additionally, breaking down contributions by employer can help identify which companies are driving the most payroll giving and where more efforts might be needed to engage new partners.
Beyond financial reports, it’s valuable to analyze donor retention and engagement rates. Are employees continuing their payroll contributions year over year, or do they tend to drop off after a few months? Understanding this will help you tailor your outreach and stewardship efforts.
Regular reporting allows your nonprofit to fine-tune its approach to payroll giving, identify opportunities for growth, and ensure your program’s long-term success.
Final thoughts & additional resources
Tracking payroll giving donations is essential for ensuring your nonprofit fully benefits from this invaluable funding source. Follow the steps outlined in this guide to equip your team to manage payroll donations efficiently, maintain accurate records, and nurture strong relationships with your supporters.
As payroll giving continues to grow in popularity, nonprofits that implement effective tracking strategies better position themselves to capitalize on this consistent source of revenue and ultimately drive greater impact for their missions. Good luck!
For more information on payroll and other workplace giving strategies, check out the following recommended resources:
The Google Ad Grants program empowers nonprofits to connect with prospects searching for causes like theirs around the globe. However, maximize the program’s potential requires a strategic approach.
Google Grants agencies specialize in helping nonprofits fully leverage the program. They handle everything from applying for the program to picking the best keywords, removing the learning curve so you can focus on your mission and engage new constituents.
Whether you’re new to Google Ad Grants or looking to refresh your account management strategies, a Google Ad Grants manager can elevate your ad campaigns and keep your account compliant with Google’s rules. In this guide, we’ll cover the program basics and recommend top Google Grants agencies to help you make the most of your $10,000 monthly grant. Here’s what we’ll cover:
At Double the Donation, we’ve witnessed organizations achieve remarkable results with corporate giving programs like Google’s. While we focus on employee giving programs like matching gifts, we believe Google Ad Grants can also significantly enhance your organization’s impact. Let’s explore how specialized agencies can streamline this process.
An Overview of Google Ad Grants Management
Before researching specific Google Grants agencies, make sure you know what Google is offering eligible nonprofits through the program. This will help you understand whether outsourcing the work to a professional is the right move. If you’re already well-versed in Google Ad Grants, feel free to jump ahead to learn how an agency fits into your strategies.
What is the Google Ad Grant?
The Google Ad Grants program is a corporate giving initiative that gives 501(c)(3) organizations $10,000 every month to spend on amplifying their pages in Google search results. That adds up to $120,000 every year that qualifying nonprofits can invest into marketing their missions.
Nonprofits pick the landing pages they’d like to promote, then build ad campaigns that target different keywords related to their mission. The goal of the program is to help nonprofits scale their impact by getting in touch with more donors, volunteers, and advocates online.
So long as your nonprofit complies with the program’s guidelines, the grant will automatically renew each month. The program has pretty strict guidelines for eligibility and ongoing compliance. That’s why organizations typically outsource account management to Google Ad Grant marketing agencies who will oversee their campaigns and keep their accounts compliant.
Are Google Ad Grants worth it?
Since 2001, Google has awarded over $10 billion in free advertising to 115,000+ nonprofits in 51 countries, according to recent nonprofit marketing statistics. Your nonprofit can easily become part of this amazing program!
While it can be challenging to create winning ad campaigns, any organization can (and should) apply for the program. It’s $10,000 of free funding every month that can amplify your cause if you allocate it strategically. With proper Google Ad Grants management, the program empowers your nonprofit to:
Increase online conversions such as event signups, donations, and volunteer registrations
Connect with lifelong supporters who are motivated by your cause
Bid on competitors’ keywords so your ads can show up alongside their listings
Build brand awareness and spread awareness for mission-centric operations like matching gifts
Establish authority in your field and become a trusted resource for your mission
To make the most of the program, have someone at your organization spend a few hours each week learning about Google Ad Grants management. If you face limited staff bandwidth and can’t invest enough time into your campaigns, outsource the work to a dedicated Google Ad Grants manager.
Either way, $10,000 a month is a good chunk of change that will pale in comparison to the amount of staff time you spend or the money you pay an expert to manage your campaigns.
Why should I invest in Google Ad Grants management?
This Google Ad Grants impact report shows that nonprofits can see incredible returns with proper Google Ad Grants management. In fact, search ads offer the highest ROI among paid advertising platforms for nonprofits.
Google processes 3.5 billion search queries daily and accounts for over 90% of the search engine market, making it the world’s most popular search engine. Advertising your cause on Google connects you with a vast audience, and effective grant management ensures you deliver the right content to the right individuals.
However, getting started comes with a steep learning curve, from conducting keyword research to maintaining compliance with Google’s standards. With your team’s busy schedule, dedicating enough time to manage your Google Ad Grant may be challenging.
Fast setup: Apply for the program and launch your campaigns quickly with expert guidance.
Compelling ads: Experts can create ads that resonate with your target audience and drive engagement.
Easy navigation of the program’s complexities: Expert management helps you overcome the learning curve of keyword research, bidding procedures, and compliance rules.
Results monitoring and optimization: Professionals can analyze your performance data and make necessary adjustments to maximize your impact.
Especially when working with a Google-certified agency, you’ll gain access to the best advice and a direct line to Google for any account issues.
How A Google Grants Agency Can Help Your Nonprofit
From determining your eligibility to finding the right keywords, a lot goes into effective Google Ad Grants management. That’s where a dedicated Google Grants agency comes into play.
Agencies will take the guesswork out of account management and develop winning campaigns that supercharge your marketing efforts. They spend their time understanding the program’s requirements and learning how to leverage relevant tools that will maximize their clients’ results. Specifically, they help nonprofits with the following:
Google Grant applications. If you haven’t applied for the program, an agency will help you do so by creating your Google For Nonprofits account, getting verified by Percent, ensuring your website has promotable content, and guiding you through your application.
Keyword research. A Google Grants agency will develop ad campaigns that target the right keywords. They’ll research keywords associated with your cause and pinpoint the ones that qualified prospects are searching for online.
Campaign management. A healthy account will have anywhere from 3-5 active campaigns. An agency will actively track these campaigns, report on performance, and make adjustments to your online content to maximize results. Through Google Analytics and Google Tag Manager, they can create live dashboards and reports that keep you looped into your campaigns’ performance.
Monthly compliance. The program’s guidelines are extensive, and by not complying, your account might be deactivated. Your Google Grants agency will make sure you’re always complying with the program’s guidelines. Some of these include maintaining a 5% clickthrough rate, avoiding single-word or generic keywords, and responding to the annual program survey. When you hire a Google-certified agency, you’ll have access to the program’s latest guidelines, even if they haven’t been formally announced.
Landing page tips. Your grant money will go to waste if the pages you’re promoting don’t inspire users to convert. Some agencies provide advice for improving your landing pages to help boost traffic and conversions.
Reactivation if needed. Ideally, your Google Grants agency will keep your account in good standing. However, things happen, especially considering the program has pretty strict guidelines. If your account ever gets suspended, your agency will help reactivate it. Better yet, an agency certified by Google will give you direct access to the Google Grants team, making it easier to resolve any issues.
A Google Grants agency knows what it takes to create winning campaigns that inspire users to click through to your website. And like we mentioned, the money you spend on hiring a professional will be well worth it compared to the $10,000 in marketing money you’ll receive every month.
If you’re curious about any of these services, Getting Attention’s Google Grant agency guide explores how agencies help nonprofits in-depth. That way, you can understand if investing in an agency is the right move.
What Is A Google Partner?
Any marketing agency can offer Google Grants management services. While some promising startup agencies can provide sufficient services, nonprofits can ensure they’re hiring a reliable agency by choosing a certified Google Partner.
A Google Partner is an organization that has earned a certification from Google for demonstrating expertise in managing Google Ads accounts. To become a Google Partner, a company must meet specific requirements set by Google, including:
Proficiency in Google Ads: The company must have employees who are certified in Google Ads, demonstrating their knowledge of successful management of Google Ads campaigns.
Performance Requirements: The company must maintain strong ad performance across their managed accounts, showing that they can effectively drive results for their clients.
Client Spend: The company must meet a certain level of ad spend across their managed accounts, which shows their experience in handling a significant volume of advertising campaigns.
Being a Google Partner provides a company with access to special benefits, including training and support from Google, early access to new features, and the ability to display the Google Partner badge on their website and marketing materials.
This designation is a mark of trust and expertise, indicating that the company is recognized by Google as capable of effectively managing Google Ads campaigns and maximizing the return on investment for their clients.
How To Choose A Google Ad Grants Manager
At this point, you’re almost ready to explore different agencies. As you explore your options, you should take certain steps to make sure you find a Google Grants agency that you can fully depend on to make the most of this CSR opportunity.
For instance, you’ll want to:
Find Google Ad Grants managers that meet your criteria. Many nonprofits look specifically for partners who are certified by Google. That’s because these professional Google Grants agencies have been vetted by the Google Grants team. When exploring these agencies, look for partners that offer services for the specific areas you need help with. For instance, for full transparency into your campaigns’ performance, double-check that your Google Ad Grant agency will provide comprehensive reports to your team. If you’re seeking help because your account’s been deactivated, prioritize agencies that offer account reactivation services.
Explore their website and offerings. An agency’s website will help you understand their approach and specializations. Read through their offerings thoroughly Oftentimes, an established agency might also include testimonials or case studies that display successful client results.
Reach out to learn more about their approach to Google Ad Grant management. Before choosing an agency, contact them to make sure they’re a good fit. This gives you the opportunity to ask lingering questions and see if their team will mesh well with yours. Many agencies start with a complimentary audit of your account to give you an idea of what working with them will look like.
By walking through these steps, you’ll narrow down your options in no time. Remember, the right Google Ad Grant marketing agency will act as an extension of your team and do everything it can to champion your cause. We recommend choosing a Google Partner since these agencies demonstrate a clear understanding of the program.
Whoever you choose, spending time finding a good fit will pay off in the long run as you’ll be able to fully rely on them to make the most of your grant money.
8 Recommended Google Grants Agencies
To simplify the extensive vetting process, we’ve compiled a list of recommendations, so you can find ones that might be a good fit for your team. Each of these partners works with nonprofits to enhance their Google Ad Grants management and displays knowledge of the program’s requirements and opportunities. Use this list to narrow down your options and request their support when you’re ready.
Getting Attention | Best All-Around Agency
Getting Attention specializes solely in Google Ad Grants management. They’re committed to maximizing your grant money, keeping your account compliant, and connecting you with lifelong prospects through powerful marketing campaigns. Backed by a team of seasoned professionals, they’ll act as an extension of your team and work with you to drive results. By managing every aspect of your Google Ad campaigns, they’ll help get your cause in front of qualified prospects who want to make an impact on your cause.
This agency is also a certified Google Partner, meaning the Google Ads team has personally reviewed their team’s abilities to manage Google Ad accounts properly. Their core services include:
Google Ad Grant Application. If you haven’t already applied for the program, Getting Attention’s experts can check your eligibility for the program and walk you through every step necessary to get your account reviewed and accepted.
Strategy and Campaign Management. They’ll choose goal-oriented conversion actions like donations or volunteer sign-ups. Then they’ll do ample keyword research, craft compelling ads, monitor ad performance, and make adjustments as needed. Not to mention, they’ll stay on top of reporting and pinpoint the most useful opportunities for your team.
Ongoing Compliance. Proper Google Ad Grants management means staying on top of the latest rules. As Google Partners, Getting Attention is one of the first ones to hear about compliance rule updates, so you can keep your account in good standing.
Account Reactivation. If your account is currently lapsed or ever gets suspended, they’ll get everything up to code, so you can continue amplifying your mission.
Getting Started With This Google Grants Agency
Getting Attention strives to be fully transparent with its clients, which is why they don’t charge any upfront fees and instead only charge a monthly fee of $600. Compared to the $10,000 in grant money they’ll secure for you, that’s a small price to pay for expert Google Ad Grants management, especially from a certified Google Partner!
If you require additional services beyond what’s included in their pricing package, they’re open to discussing their experience with you to find a plan that will work. Reach out to discuss your needs with their team today.
Nonprofits Source | Best Agency for Educational Resources
If you’re new to the Google Ad Grant program, the most vital thing you need in this stage is information, and that’s where Nonprofits Source steps in. This digital marketing agency empowers nonprofits to grow their digital footprints, and where it really stands out is its expansive educational library.
Know that they only offer general digital marketing services to nonprofits, though. These services include search engine optimization and web design, which are both essential for improving your Google Search presence. While they don’t manage Ad Grant accounts, they offer plenty of free resources about the program, such as:
An Ultimate Google Ad Grant Guide: Become a whiz on the program by learning the basics and how to use the Google Grant to launch your organization toward its digital marketing goals.
How to Apply for Google Grants: This guide walks through the key steps your nonprofit needs to take to acquire the Google Grant. It even shares pro tips for improving your website to drive more conversions with your ads.
Tips for Hiring A Google Grants Manager: If you still have questions about working with Google Grants agencies, this guide can answer your questions and give you additional recommendations for trusted agencies.
Exploring This Agency’s Resources
Check out Nonprofits Source’s blog for the latest tips in the nonprofit digital marketing world. In no time, you’ll be an expert! You can also partner with them for your SEO and website design needs.
DNL OmniMedia | Best Consultant for Nonprofit Technology
DNL OmniMedia is a nonprofit technology consultant. Their mission is to help your nonprofit leverage technology in ways that amplify your cause and focus on goals rather than getting bogged down with code and data. While they don’t specialize solely in Google Grants, they do offer services that will help enhance your Google Ad Grants management.
Their pay-per-click (PPC) marketing services include:
Google Grant strategy. DNL OmniMedia can make sure that your Google Ad Grant strategy aligns with other aspects of your nonprofit’s strategy. They’ll help you create a keyword strategy that makes sense for your cause and connects you with the right prospects.
Ad copy development. Their digital marketing experts will write and test ads that are designed for optimum impressions and clicks. That way, you can inspire readers to click through to your site.
Website development. Backed by a team of skilled developers, DNL OmniMedia will help you create your website and amplify your online presence. That way, you can create valuable landing pages for your Google Ad Grant campaigns that drive users to get involved.
Reporting. With Google Analytics and Google Tag Manager, DNL OmniMedia will report on campaign performance and interpret the data for your team. This will help improve your site and campaign’s content.
Getting Started With This Google Grants Agency
DNL OmniMedia makes it easy to learn about their services and contact their team by filling out a form on their website. Whether you’re looking to improve your Google Ad landing pages or better understand campaign data, this Google Grants agency is a reliable choice!
Allegiance Group | Best Agency for General Digital Marketing
Allegiance Group works with nonprofits and associations to transform their digital strategies and grow their impact. Whether you’re focused on fundraising, advocacy, stewardship, or content marketing, they’ll tailor your digital marketing plan to do more good for your cause. One of their digital marketing offerings is Google Ad Grants management.
Their advertising-related services include:
Website content optimization. They’ll evaluate your website’s existing content and create valuable content that you can then amplify through your ad campaigns.
Holistic advertising plan. They’ll identify the best advertising platforms to reach your fundraising, advocacy, stewardship, or content marketing goals. That means you can get help with Google Ads and social media ads. Then, they’ll test different ad formats and creative elements to attract your target audience.
Reporting. With web analytics tools like Google Analytics, Allegiance will deliver reports and real-time dashboards that display your marketing performance, like page views, entrances, and goal assists. That way, you can continuously refine your campaigns.
Getting Started With This Google Ad Grants Manager
Allegiance Group empowers you to create a more holistic approach to your nonprofit’s digital marketing. Explore their site to get a sense of whether their offerings align with your Google Ad Grant needs.
RKD Group is a certified Google Grants agency that understand that nonprofits often have trouble making the most of their free advertising money without professional help and aim to eliminate those obstacles for them. They were the first full-service direct-response company to be added to the Ad Grants Certified Professional Community, so you know you’re in good hands if you choose them. From animal welfare groups to veteran organizations, they strive to help all causes succeed by connecting with donors.
Their team of experts will work closely to manage all aspects of your Ad Grants account through services such as:
Account Activation. Between helping you register for Google for Nonprofits and filling out your application RKD Group will help you secure your free grant money.
Ad Creation. Their professional Google Ad Grants team will build high-level campaigns with required ad groups and keywords tied to clear goals. Plus, they’ll write strong ads for you.
Campaign Optimization. Once your campaigns go live, the work doesn’t stop there! Their Google Grants agency will monitor your campaigns’ performance and make adjustments to boost conversions.
Getting Started With This Google Grants Agency
RKD Group makes it easy to amplify your work and take advantage of the opportunities available to your nonprofit. Before lining up a consultation with their team, check out their services to make sure they offer what you need.
TrueSense Marketing | Best Agency for Search Engine Marketing
As a certified professional Google Ad Grant marketing agency, TrueSense Marketing is a smart addition to your marketing efforts. They’re comprised of professionals with extensive search engine marketing (SEM) experience that can take your Google Ad Grants management to the next level. They’ll handle everything from application to ongoing maintenance, so you can focus on other aspects of your mission.
Some of their services include:
Content Creation. TrueSense can help breathe life into your nonprofit’s stories, so you can connect on a deeper level. They’ll help craft content with compelling offers that motivate donors to give generously. Then, you can amplify that content with Google Ads.
Hands-On Management. TrueSense Marketing will actively manage your account, edit your campaigns to maximize ad performance, and collaborate closely with your team to highlight the most valuable opportunities for your nonprofit.
Multichannel Campaigns. With help from this Google Grants agency, you won’t be confined to search ad campaigns. They’ll help you leverage both paid and organic channels to reach a larger community of prospective clients, volunteers, advocates, and other supporters.
Getting Started With This Google Ad Grants Manager
TrueSense Marketing is devoted to helping you make the most of your $10,000 each month. You can explore their full list of services on their website and determine if they’d be a good fit for your nonprofit.
Koios is a nonprofit organization specializing in digital marketing for public libraries, library advocacy groups, and other public information advocates. Their main service involves using the Google Ad Grants program to enhance the visibility of libraries online. Koios assists libraries in applying for the program, creating effective advertising strategies, and managing their Google Ads accounts.
They help increase web traffic to library websites and resources, particularly by making library catalogs more discoverable in Google searches. Here’s an overview of this agency’s services:
Google Ad Grant Application. They’ll help you register with Google for Nonprofits and apply for the Google Grant. If your application is rejected, they’ll make the necessary adjustments to ensure it’s approved.
Ad Optimization. Koios will create standout ads and monitor your campaigns. They have an incredible 12.8% CTR, which is well above the 5% CTR compliance rule. This helps libraries spread awareness and share the joy of learning.
Catalog Promotion. Their main offering is promoting each library’s Online Public Access Catalog (OPAC) within Google SERPs, allowing the entire catalog to be searchable and visible online.
Getting Started With This Google Grants Agency
Koios works with libraries of varying sizes and tailors its pricing accordingly, offering a 60-day free trial period for new subscribers.
Reef Digital Agency | Best Google Grants Manager for Australian Nonprofits
Located in Australia, Reef Digital specializes in managing Google Ad Grants among other digital marketing services. They were the first agency in Australia to receive the Google Ad Grants Certified Professional designation, which is a testament to their expertise.
After serving 50+ nonprofits, they know how to unlock the power of the Google Ad Grant. Their featured case studies show that they helped the Australian Cancer Research Foundation reach record-breaking EOFY campaign results via the Google Ad Grant. They also helped Care Careers, which is a job board attract people to work in the disability, community, and aged care sector in Australia. They achieved
Here’s a rundown of Reef’s services:
Balancing Ad Grants and Paid Ads. They help nonprofits show their grant-funded ads wherever possible and use paid ads to supplement any gaps.
Google Grant Compliance. They’ll keep a close eye on your performance to keep your account in good standing with Google.
Supplemental Digital Marketing Services. Reef offers a range of services that can enhance your overall Google Ad performance, including landing page optimization, SEO, and content creation.
Getting Started With This Google Ad Grants Manager
Reef charges based on the complexity of your Google Grants needs. They offer a free Google Ad Grants audit to potential clients.
The Google Ad Grant program offers an immensely valuable marketing opportunity for your team. You can amplify your work and expedite your mission, but only if you choose the right keywords and deliver optimized landing pages to prospects.
A professional Google Grants agency eliminates the guesswork and makes it incredibly easy to get your content in front of the right audiences.
Plus, agencies that are fully devoted to Google Ad Grants management spend their time learning the ins and outs of the program. They fully understand everything from compliance requirements to keyword research best practices. That way, you can rest assured that you’re creating winning campaigns and that your account will stay compliant. In turn, you can keep receiving your free $10,000 grant every month.
As the only agency fully dedicated to Google Ad Grants on our list, we highly recommend you check out Getting Attention. They offer everything you need to get your account activated and create optimized campaigns. Plus, they’re a certified Google Partner, so you know you’re receiving professional guidance.
Looking to learn more about the program? As you start researching different agencies, check out these educational resources:
https://doublethedonation.com/wp-content/uploads/2024/08/Google-Grants-Agency_Feature.png7502000Adam Weingerhttps://doublethedonation.com/wp-content/uploads/2022/03/logo-dtd.svgAdam Weinger2024-09-10 08:00:002025-02-25 16:22:03How to Hire A Google Grants Agency + 8 Best Firms for 2024
One of the largest global giving pushes in the world, Giving Tuesday, will be here this year before we know it. So now is the time to prepare for Giving Tuesday matching gifts success.
Falling each year on the first Tuesday immediately after Thanksgiving, this worldwide day of generosity can have a tremendous impact on nonprofit fundraisers. Last year boasted a record-breaking giving day, with 37 million participating adults contributing over $3.1 billion in the U.S. alone. And corporate matching gifts empower nonprofits to double their fundraising success.
However, many organizations did not realize their fullest potential when it came to matching gifts. After all, more than $4 to $7 billion in available match funds goes unclaimed on an annual basis. This is largely due to a lack of awareness by eligible donors who do not ultimately request the associated match funding from their employers. Taking steps to secure this revenue for your organization as you head into the end-of-year giving season can go a long way.
In this guide, we’ll walk you through the unmatched value of corporate gift-matching—and expert practices your team can implement to make each donation count more.
Understanding Your Giving Tuesday Matching Gift Potential
Matching gifts can dramatically improve fundraising outcomes. On Giving Tuesday, organizations expect to see elevated donor engagement, surges in incoming funds, and more. And, Giving Tuesday campaigns leveraging donation-matchingtypically raise 3-5x more than those that do not.
But why is this—and how does it impact your fundraising group?
Matching gifts are one of the most widely utilized types of corporate philanthropy by companies of all shapes, sizes, and sectors. When donors give to their favorite nonprofits, their employers pledge to match those gifts with their own funds. It’s essentially the “Buy One, Get One Free” sale of fundraising.
Not only do matching gifts provide an accessible form of corporate giving revenue, but they tend to drive individual involvement in fundraising as well. In fact, our research indicates that 84% of surveyed donors are more likely to contribute to a fundraising campaign if a match is available. At the same time, 1 in 3 supporters stated that they’d increase the size of their donation if they knew it would be matched.
This results in fundraising appeals that incorporate matching gifts producing a 71% increase in response rate and a 51% increase in average donation amount.
Each year, Giving Tuesday sees millions of donor gifts matched by employers, generating significant additional revenue for nonprofits and schools to support their missions. This year, we’re aiming to surpass those numbers—and the Double the Donation team is here to help you achieve that goal.
Dive deeper with our FREE downloadable resource:
14 Tips to Incorporate Matching Gifts in Your Giving Tuesday Plan
We have a lot of experience working with fundraising organizations to optimize their matching gift strategies. Thus, we know the most effective methods for driving matching gift success this Giving Tuesday and beyond.
Check out these tried-and-true practices as your team begins crafting its giving day fundraising plan. Then, determine how you can implement these tips in your own strategy.
1. Introduce matching gifts in internal Giving Tuesday preparations.
More than likely, your organization plans to host some sort of dedicated Giving Tuesday training leading up to the big day. This may involve establishing a fundraising timeline, crafting donor-facing messaging, and setting specific goals to ensure your whole team is on the same page.
One of the first things you can do to set your nonprofit up for Giving Tuesday success is to incorporate matching gifts throughout these preparations.
Getting your fundraising staff on board with the opportunity allows you to empower them as some of your greatest matching gift advocates.
The basics of corporate matching gift programs (i.e., what they are, common stipulations, etc.)
The impact that corporate gift-matching can have on your fundraising efforts (donation response rates and gift sizes, corporate partnerships, supporter engagement)
An overview of the matching gift cycle (from identification to submission and funding disbursement) and how to assist donors through the process
How team members can make the most of any matching gift technology in your fundraising software toolkit
Consider utilizing a number of communication channels to engage your internal audience (such as fundraising staff, marketers, board members, key volunteers, and more). This may include in-person or virtual presentations, emails, and other resources to spread awareness.
Ultimately, it’s critical that you get your team excited to make the most of matching gifts come Giving Tuesday and beyond.
2. Establish a matching gift fundraising goal beforehand.
Just like you probably have (or will have) a goal that represents your supporters’ total giving on Giving Tuesday, it’s a good idea to establish a separate goal exclusive to matching gifts for the campaign. Regardless of whether you opt to measure total revenue through corporate gifts or the number of donations successfully matched, tracking goals is the key to determining success and inspiring engagement.
To set a lofty yet realistic matching gift fundraising goal this Giving Tuesday, you’ll first want to analyze your past fundraising and matching gift performance. For example, let’s say your team collected $1,000 worth of matching gifts associated with Giving Tuesday donations last year—with little to no promotional activity around corporate matching. This year, you can expect to see a significant increase by taking a proactive approach to informing donors, encouraging participation, and even automating the matching gift experience.
From there, be sure to communicate this goal (and your progress toward it) leading up to, during, and after your Giving Tuesday campaign. Aiming for a specific target will allow you to establish a sense of urgency and motivate eligible supporters to take their next steps. Try using a fundraising thermometer on your campaign page, social media, or donor messaging to illustrate your movement toward the matching gift goal in a visual way.
Note: As you set your goal, however, keep in mind that the disbursement of matching gift funds is often delayed. That said, tracking your matching gift participation by the total number or value of matches identified—or the number of matching gifts requested—can be an excellent substitute. This is especially beneficial for a time-bound campaign during the giving season!
3. Consider engaging taglines, graphics, and blurbs.
Many nonprofits devote significant time, energy, and creativity to planning and executing their Giving Tuesday fundraising efforts. And often, the campaigns with the most unique and engaging elements are the ones that stand out and see the greatest level of success.
The Giving Tuesday organizers even encourage nonprofits to customize the official campaign logo to best connect with their own audiences for this reason.
So, what does that mean for your matching gift efforts on this day?
We, like the Giving Tuesday team, encourage you to get creative with your promotions. That might mean coming up with inventive taglines, crafting novel hashtags, designing eye-catching graphics, or writing witty blurbs. While the goal is to drive participation in your matching gift campaign, the path to get there involves unique content and actionable messaging.
Here are a few examples to consider. Feel free to adjust these ideas to reflect your organization’s mission, voice, and style!
Double the #GivingTuesday Love
Promote corporate matching gifts as a way to amplify the impact of donations on Giving Tuesday. This type of effort pairs well with match-related imagery to symbolize the doubling of donations. For instance—pairs of animals, twins posing in identical outfits, matching (or mismatched) socks, and more. If it’s something relevant to your mission, that’s even better.
By emphasizing that donors’ contributions may be matched, you can reiterate the way that each gift can multiply in value for your cause.
After #GivingTuesday comes #MatchingWednesday
Another idea involves engaging your donors in matching gifts the day after Giving Tuesday. By introducing a #MatchingWednesday follow-up campaign, you can retain your organization at the forefront of supporters’ minds for longer. Plus, allow them to stretch their gifts without re-opening their wallets.
Not to mention, much of the Giving Tuesday buzz will have settled down. This means you’ll have less competition for your audience’s attention and likely a more prominent spot in their inboxes. However, it still allows you to capitalize on the momentum of Giving Tuesday to drive continued giving and impact.
4. Get inspired by other nonprofits’ matching gift efforts.
Sometimes the best way to inspire your own organization’s fundraising initiatives is to take a look at other nonprofits that have seen great success in their efforts. When it comes to matching gifts on Giving Tuesday, exploring organizations that have done so effectively in previous years can help inform your team’s strategy.
We’ve located a few standout examples of Giving Tuesday matching gifts campaigns that engaged their audiences, informed supporters of matching gift opportunities, and ultimately drove more matches to completion.
First, these matching gift banners were incorporated into one of the largest healthcare and research organizations’ Giving Tuesday pages:
This organization repeatedly highlights the matching gift opportunity throughout its campaign landing page. It also uses a customized Giving Tuesday logo to attract the audience’s attention and enlists donor-centric language to call the supporter to immediate action.
Not to mention, this nonprofit also equips its supporters with a matching gift automation platform. This makes it quicker and easier than ever before for donors to double their impact with a match from their employer!
Here’s another example from an animal welfare and service dog training organization promoting matching gifts in its Giving Tuesday campaign:
This visually focused campaign utilizes the “cuteness factor” to catch supporters’ eyes and elicit an emotional response to the fundraising appeal. With matching dog photos to represent the matching donation opportunity, the organization aims to drive donations and matches with a mission-relevant custom graphic.
And again, this organization leverages matching gift software to simplify the employee matching gift experience for its donors! The simpler it is for supporters to complete the match request process, the more revenue a team can expect from the funding source.
Next, a Utah-based food bank incorporates a matching gift appeal on its Giving Tuesday page, as seen below:
This effort focuses heavily on the organization’s impact. Not only does the campaign graphic quite literally put a face to the fundraising need, but it also shares a relevant statistic that emphasizes the importance of donor giving for the nonprofit’s audience. And it allows the supporter to see how their potential gift can make twice the difference!
Plus, with a matching gift software in this food bank’s Giving Tuesday tech stack, supporters can receive information about and participate in their employers’ matching gift programs with just a few easy (and guided) steps.
Finally, check out this example from an environmental nonprofit based in Los Angeles, California:
This Giving Tuesday matching gifts promotion incorporates a dedicated blog post on the organization’s website. The content shares several easy ways that supporters can strengthen their donations when participating in the giving day campaign and is designed to aid the fundraiser in maximizing individual support.
The ways highlighted include making a recurring donation, contributing gifts of stock, amplifying the organization’s efforts with word-of-mouth marketing, and, of course, participating in employee matching gifts.
5. Read up on companies with Giving Tuesday matching programs.
More than 24,000 companies have known matching gift programs worldwide. Some of the most notable examples include General Electric, Microsoft, Google, Walt Disney Company, Coca-Cola, and Home Depot. As these are generally organized as a year-long initiative, employees who work for these companies will likely qualify to have their Giving Tuesday donations matched.
However, it’s also worth noting that some businesses opt to go above and beyond with their matching gift programs—specifically for Giving Tuesday! Familiarizing your staff with top matching gift programs beforehand will allow you to prepare to best share the information with donors who work for these companies. Not to mention, promoting Giving Tuesday-specific matches is a great way to incentivize giving and matching by eligible employees.
For instance, the companies below have increased their matching gift ratios to multiply employee gifts made on Giving Tuesday at a greater rate.
Typically matching donations at a 1:1 rate (i.e., a $50 gift produces a $50 match), Estée Lauder offers its employees a “double-matching gifts” program on Giving Tuesday. When a qualifying staff member makes a donation on Giving Tuesday, the company ultimately triples the gift for the organization.
Fiserv generally matches employee gifts at a standard 1:1 match rate. However, gifts made on Giving Tuesday were multiplied at a higher level—offering a limited-time 2:1 matching gift ratio.
Caterpillar Inc., matching gifts through the Caterpillar Foundation, incentivizes participation in Giving Tuesday by its employees by offering a greater 2:1 match. This limited-time motivator is typically hosted for the two weeks leading up to Giving Tuesday while the company establishes an annual match limit of $1.5 million.
BlackRock encourages employee giving on giving days by offering a 2:1 match ratio for gifts made during the span of Giving Tuesday. For most other donations throughout the year, however, the company matches at a standard 1:1 rate.
Though this company typically matches gifts at a dollar-for-dollar rate, team member gifts contributed on Giving Tuesday were matched at a 3:1 ratio. That means if an employee gives $100, Elevance Health matches with $300—essentially quadrupling the value of the initial gift.
6. Propose Giving Tuesday custom match programs with corporate partners.
Unfortunately, some companies still don’t have widely accessible matching gift programs—but that doesn’t mean you should give up on match opportunities for those donors. It just means you need to adjust your strategy! And one tactic that we recommend goes particularly well with Giving Days, end-of-year fundraising, and other time-based initiatives: custom (or one-off) matching gift programs.
Here’s how it works: As you prepare for Giving Tuesday, locate a company that employs a decent segment of your donor base but doesn’t currently match team members’ donations. Reach out to that company’s leadership (or encourage your donors to reach out themselves to forge a connection) and propose a dedicated matching gift partnership for Giving Tuesday.
Once agreed upon, your team will add the custom program to your matching gift search tool. (Hint: Nonprofits using Double the Donation’s platform can add one-off initiatives to their database using the unique program management feature.) This way, it will populate in qualifying donors’ employer queries when the campaign is live.
In this type of program, the company would commit only to matching gifts to your organization, likely within a set campaign window on or around this year’s annual Giving Day. And it’s a great way for unfamiliar employers to become acquainted with employee donation-matching, too!
*As a note, this feature is designed specifically for fundraisers looking to manage custom matching gift initiatives—Double the Donation does not work directly with corporations. If you’re a company interested in creating a matching gift program, contact us, and we’ll share information about our corporate vendor partners.
7. Share about Giving Tuesday and matching gifts on social media.
Your organization’s social media profiles are likely some of your greatest marketing and communications assets—especially regarding your fundraising efforts. As Giving Tuesday is a largely digital campaign, leveraging your online presence is a must. And promoting matching gift opportunities through these channels can be particularly impactful.
Prior to the big day, teaser posts can create anticipation by highlighting not only the upcoming Giving Tuesday campaign but also the opportunity to amplify donation impact with employee matching gifts.
Check out the sample post below—and be sure to link to your matching gifts page in the caption to provide additional information.
At the start of Giving Tuesday, consider posting something like this (hint: it can also be added to your giving day campaign page!). Again, be sure it sends viewers to your match page or donation form, empowering supporters to learn more and get involved.
Then, throughout the day, real-time updates (such as progress toward your general fundraising and matching gift goals) can showcase engagement and inspire giving through social proof.
Soon after Giving Tuesday concludes, share something like this to acknowledge and appreciate donor giving and encourage them to take the next steps:
Remember: consistent messaging across these phases enhances engagement, prompts urgency, and extends your campaign’s influence. Not to mention, you also provide digital content that is easily shareable for donors who want to increase their impact even further by spreading the word about the opportunity to their own networks!
8. Don’t forget about volunteer grants.
Giving Tuesday isn’t just about giving financially, either. Many nonprofit supporters worldwide choose to engage with this global day of giving by donating their time and skills. Thus, make sure your team isn’t overlooking another type of workplace giving program: volunteer grants!
Unfortunately, like traditional matching gifts, many eligible employees remain completely unaware of the opportunity available to them. By informing the volunteers who support your nonprofit’s efforts about the chance to amplify their impact with volunteer grants, your team can further enhance engagement on—and long after—Giving Tuesday.
Encourage existing volunteers to research their employers’ giving programs to determine eligibility. (Hint: If you have access to a matching gift database, see if it contains volunteer grant information, too. Double the Donation’s does!) Then, ask that your volunteers apply for these grants to support your organization.
9. Highlight matching gifts on your campaign landing page and giving form.
You likely expect a lot of web traffic heading to your Giving Tuesday campaign landing page. Don’t let this resource go to waste! Instead, incorporate information about corporate matching gift programs to ensure each visitor is exposed to the opportunity.
Not only will this increase the likelihood that qualifying donors ultimately complete their matches, but it can also inspire more supporters to give in the first place.
From there, donors will click to access your donation form and provide the information required to process the gift. In addition to the basics—such as their name, intended donation amount, and payment details—we also recommend collecting employment information.
When supporters provide the name of the company they work for, it will be easier to uncover eligible gifts and follow up with targeted instructions for completing the match.
Hint: If your team has purchased a matching gift database software, it’s a good idea to embed your search tool on both the Giving Tuesday landing page and your online giving form. This widget can collect company data in the donation process and provide program guidelines and links to submission forms from your confirmation page—making it as easy as possible for your donors!
10. Craft an inspiring matching gift ask.
Your matching gift appeal is one of the most essential components of your Giving Tuesday matching gifts plan. Crafting an ask that incites your intended action—donors completing corporate matching gifts on your behalf—requires a strategic blend of urgency, emotion, and information. As you begin workshopping your match appeal, consider borrowing tips and tricks from your broader donation requests.
For example, the official Giving Tuesday toolkit provides a framework for establishing impactful fundraising asks. This includes a…
Belief statement — a declaration of the organization’s core values and convictions (ex: “We believe that no student should have to choose between food and learning.”)
You statement — an explanation of the donor’s role in the campaign and how their support can help (ex: “You can help us stock the pantry so that no student goes hungry.”)
Opportunity statement — a call to action inspiring donors to get involved (ex: “Are you with us?”)
Working off these three elements, here’s a sample matching gift appeal the same institution might use to promote corporate-matching opportunities on Giving Tuesday:
Belief statement — “Matching gifts have the potential to multiply our school’s fundraising impact, ultimately providing much-needed support for students in our community.”
You statement — “By completing a brief online submission form for your employer, you can double the value of your initial donation to our food pantry fundraiser, allowing more students to benefit from essential food and resources.”
Opportunity statement — “Will you click here to complete your matching gift request?”
As always, just remember to adjust this sample messaging to reflect your organization’s own mission, vision, and fundraising need.
11. Build out your fundraising and matching gift tech stack.
Powering your Giving Tuesday campaign with the right software is essential for optimal fundraising results.
The Giving Tuesday team recommends testing your technology by walking through the entire giving process from the donor’s perspective. This allows you to gauge the user experience, identify any roadblocks, and ensure seamless giving come Giving Tuesday. We suggest going a step further and also testing out your matching gift experience!
As you make your test donation, ask yourself the following questions:
Does the giving page request my employment information?
Does the confirmation page encourage me to pursue a corporate matching gift, if applicable?
If I provided my employment information, does the confirmation page populate with company-specific program details?
If I provided my employment information, am I provided with a link to my company’s online match request form?
Do I receive a follow-up email that contains detailed information on the matching gift process and urges me to complete my match?
If you notice areas with room for improvement in your strategy—or identify significant gaps in your tech stack—begin tackling any issues that arise immediately. You want to be sure you provide your supporters with the best experience possible, and an integrated fundraising platform and matching gift tool can do a lot!
12. Send post-transaction matching gift outreach.
After donors contribute to your Giving Tuesday campaign, be sure they’re informed (or reminded) about matching gift opportunities to keep them engaged. Sending post-transaction match-related outreach is a great way to utilize your already high levels of donor engagement.
It’s important to provide clear instructions on how supporters can initiate the matching process with their employers. And for the best results, timing matters! Double the Donation studies indicate that matching gift emails sent within 24 hours of a donation being made see a 53% open rate. That’s 2-3x the average nonprofit email open rate.
Plus, with a matching gift software, you can automate tailored messaging so that your fundraising team doesn’t have to lift a finger.
Free resource: Check out our sample matching gift letters to get a head start on your organization’s matching gift communications. Customize our free templates to best engage your audience!
13. Enlist supporters to advocate for matching gifts on your behalf.
Another key component of Giving Tuesday participation is advocacy. Thus, using this chance to empower your nonprofit supporters to advocate for matching gifts on behalf of your organization and its mission should be a no-brainer.
For example, not all of your donors will work for employers that have existing matching gift programs. But if an employee were to ask the company to reconsider its workplace giving offerings by matching gifts, it could make a big difference. Thus, enlisting supporters as advocates for matching gifts on (or leading up to) Giving Tuesday can help your team amplify its long-term impact and engagement—even if it doesn’t result immediately in a match.
Consider sharing a customizable email template, like this one, with your supporters:
Subject line: Request for a corporate matching gift program at [company name]
Hi [company leader],
I am writing to request the addition of a corporate matching gift program at [company name].
Thousands of companies offer employee matching gift programs as a way to support their staff and give back to their communities.
These programs also tend to benefit companies in terms of employee engagement and retention, opportunities to attract competitive candidates, improved brand image, increased sales, and more.
Thank you for your consideration,
[Your name]
[Job position]
Not to mention, donors can also advocate for matching gifts to their friends, families, colleagues, and more. We previously mentioned that tons of match-eligible individuals remain unaware of the opportunity, and your supporters can help bridge the knowledge gap by spreading the word!
14. Thank donors for all their involvement in your Giving Tuesday efforts.
At the conclusion of Giving Tuesday, it’s time to shift your efforts from an ongoing campaign to post-fundraising stewardship and retention. And for matching gift donors, doing so is more important than ever!
Thanking supporters for their involvement in your campaign is vital for building and strengthening lasting relationships. In the days following Giving Tuesday, automate personalized thank-you emails, make phone calls, or send handwritten letters that express gratitude for donors’ support.
Then, as matching gifts are completed, don’t forget to send match-related acknowledgments, as well! We recommend thanking donors at two key points: once they confirm that they’ve submitted their match request and after your organization receives their employer’s match.
Plus, if you had supporters get involved through volunteerism, advocacy, or other employee giving programs, be sure to thank them for their engagement, too.
Next Steps
With Giving Tuesday quickly approaching, there’s no better time to revamp your organization’s matching gift efforts. You certainly don’t want to overlook this key source of revenue or the individual and corporate engagement opportunities it brings. To optimize your strategy, it’s important to take a proactive approach to matching gifts.
But remember: equipping your fundraising team with the right tools to do so is a must. Automation allows you to make the most of matching gifts without investing much of your (perhaps already stretched-thin) time and resources.
And it’s not just helpful on the big day, either. A matching gift platform can enhance matching gifts throughout the rest of your giving season, into the new year, and beyond.
Start prepping for Giving Tuesday! Get your matching gifts strategy ready by exploring these additional guides:
End-of-Year Fundraising and Matching Gifts: It’s Not Too Late! Get ahead this holiday season by effectively integrating matching gifts into your year-end fundraising strategy. Don’t miss out on the chance to double your impact and engage donors during this crucial giving time.
Smart Resources for Essential Matching Gift Education] Learn the ins and outs of matching gift programs with our recommended learning resources. Begin training your team prior to Giving Tuesday with these blog posts, downloadable resources, webinars, and more.
Marketing Matching Gifts | A Guide for Avid Fundraisers. Elevate your fundraising game with these expert tips and recommended channels for marketing matching gifts to your audience. Discover innovative strategies to engage donors and ultimately boost your nonprofit’s impact.
https://doublethedonation.com/wp-content/uploads/2023/08/DTD_Double-Your-Giving-Tuesday-Impact-with-Matching-Gifts_Feature.jpg6001600Adam Weingerhttps://doublethedonation.com/wp-content/uploads/2022/03/logo-dtd.svgAdam Weinger2024-09-05 15:16:562025-02-24 15:53:28Double Your Giving Tuesday Impact with Matching Gifts
Employee engagement is generally defined as the emotional and functional commitment an employee has to achieving the mission of the organization. But it’s important to remember that it’s more than just a buzzword—it’s a crucial factor in a company’s success.
Still, many businesses struggle to create a workplace culture that fosters genuine engagement. If you’re looking for new ways to do this, you’ve come to the right place.
One powerful yet often overlooked strategy centers on corporate volunteerism. More specifically, volunteer grants increase employee engagement as programs where companies financially support nonprofit organizations based on their employees’ volunteer hours.
In this article, we’ll outline the basics of employee engagement and volunteer grants—and where they come together. Specifically, our guide will cover:
By offering volunteer grants, businesses not only encourage employees to give back to their communities but also create a deeper sense of purpose and connection within the workplace. When employees feel that their company shares their values and actively supports causes they care about, their engagement naturally increases.
Let’s get started!
Basic Facts About Employee Engagement
Employee engagement goes a long way in terms of a healthy and thriving workplace, yet many organizations struggle to keep their workforce motivated and committed. In order to demonstrate this importance, research by Dale Carnegie Training and other industry leaders highlights the impact of engagement on performance, retention, and overall workplace satisfaction.
71% of employees are not fully engaged, indicating a widespread challenge in the workplace.
Companies with engaged employees outperform competitors by 202%, proving that engagement directly impacts business success.
Disengaged employees are more likely to seek employment elsewhere, increasing turnover rates.
A survey of 1,500 employees found that 54% of employees who took pride in their company’s societal contributions were engaged.
A Lloyd Morgan study showed that increasing engagement levels could lead to an 87% reduction in the likelihood of employee departure.
A Deloitte survey found that even among millennials who rarely volunteer, 61% still consider a company’s commitment to social responsibility when evaluating job opportunities.
These findings emphasize a crucial point: When employees feel a strong connection to their organization’s values and mission, they are more engaged, productive, and loyal. Conversely, disengaged employees often see their jobs as nothing more than a paycheck, leading to lower morale and higher turnover.
Four Key Traits of Engaged Employees
Engaged employees generally exhibit distinct characteristics that contribute to a positive workplace:
Inspiration – They feel motivated by their work and the company’s mission.
Confidence – They believe in their abilities and the support of their leadership.
Enthusiasm – They show excitement and passion for their role.
Empowerment – They feel trusted to make decisions and take initiative.
By fostering these traits, companies can create a culture where employees feel valued, motivated, and deeply connected to their work.
But how can organizations actively boost engagement? One effective strategy is with corporate volunteer grants, which not only support meaningful causes but also reinforce employees’ sense of purpose and belonging within the company.
Our Top Employee Engagement Idea: Volunteer Grants
Corporate volunteer grants are a type of corporate giving program that encourages employees to volunteer in the communities in which they live and work. When they do, their employers provide monetary grants to eligible nonprofits whenever an employee takes time to volunteer.
These grants are generally paid out in one of two ways:
An established amount per volunteer hour (e.g., $25 per hour, with a minimum of 10 hours)
A lump sum once a minimum threshold has been reached (e.g., $250 once an employee has volunteered for 20 hours)
Of course, it’s important to remember that these payment structures and grant opportunities vary from company to company. However, when employees understand their company’s guidelines and are actively encouraged to participate in their volunteer grant programs, it can become a significant revenue stream for the nonprofits they support.
How Volunteer Grants Increase Employee Engagement
Corporate volunteer grants play a significant role in enhancing employee engagement by fostering a sense of purpose, connection, and fulfillment in the workplace. When companies support their employees’ volunteer efforts through financial contributions to nonprofit organizations, they create a culture that values giving back. This, in turn, leads to higher levels of motivation, job satisfaction, and company loyalty.
Here’s how volunteer grants contribute to employee engagement:
1. Strengthening Employees’ Sense of Purpose
Employees who feel that their work aligns with their personal values are more likely to be engaged. Volunteer grants encourage employees to dedicate time to causes they care about, reinforcing their sense of purpose.
When employees see that their company supports these efforts, they feel a stronger connection to the organization and its mission.
2. Enhancing Workplace Morale and Job Satisfaction
Giving back to the community fosters a sense of accomplishment and fulfillment. Studies show that employees who participate in corporate volunteer programs report higher job satisfaction and overall well-being. Knowing that their efforts are making a tangible difference, supported by their employer, helps employees feel more positive about their workplace.
3. Driving Teamwork and Collaboration
Volunteer grant programs often include opportunities for employees to work together on community projects, strengthening relationships and teamwork. Employees who engage in volunteer activities as a team build trust, improve communication, and develop stronger connections with their colleagues, leading to a more collaborative and engaged workforce.
4. Boosting Employee Loyalty and Retention
When employees feel valued and supported by their employer, they are more likely to stay with the company. Volunteer grant programs demonstrate that the organization is invested in its employees’ passions beyond the workplace. Research has shown that companies that prioritize employee engagement through initiatives like volunteer grants experience lower turnover rates and higher retention levels.
5. Attracting Purpose-Driven Talent
Today’s workforce, particularly millennials and Gen Z, seeks employers that align with their values. Many job seekers consider a company’s social responsibility initiatives when evaluating potential employers. By offering volunteer grants, companies position themselves as organizations that care about their employees and the broader community, making them more attractive to top talent.
By implementing and promoting volunteer grant programs, companies can create a workplace culture that fosters engagement, strengthens team dynamics, and enhances employee satisfaction.
When employees feel empowered to contribute to meaningful causes with the support of their employer, their connection to their work deepens—ultimately benefiting both the individual and the organization.
Other Giving Programs That Grow Employee Engagement
While corporate volunteer grants are a powerful way to boost employee engagement, they are just one of many corporate giving programs that can foster a deeper connection between employees and their workplace. Companies that invest in a variety of giving initiatives create a culture of generosity, social responsibility, and shared purpose—key drivers of employee satisfaction and retention.
Here are some additional giving programs that help grow employee engagement:
Group Volunteer Activities
Another suitable method of increasing employee engagement involves encouraging group volunteerism. After all, group volunteer opportunities increase camaraderie amongst employees who may not usually interact with each other. It also increases employee engagement by producing a shared sense of purpose among coworkers.
Some companies take it a step further by providing team volunteer grants when groups of employees volunteer together. It’s a great way for companies to support the organizations that employees are passionate about.
Volunteer Time Off
Next, VTO (or volunteer time off) programs are an excellent way to inspire engagement among employees. Providing team members with paid time off to volunteer for causes they care about shows that the company prioritizes community involvement. Meanwhile, VTO hours allow employees to participate in volunteer activities without sacrificing their earnings, making it easier for them to give back.
This initiative leads to increased job satisfaction, stronger employee-employer relationships, and a more engaged workforce overall.
Employee Matching Gifts
Finally, matching gift programs allows companies to match their employees’ charitable donations to nonprofit organizations, effectively doubling (or sometimes tripling) the impact of their contributions. When employees see their employer actively supporting their charitable giving, they feel more valued and motivated, strengthening their sense of belonging and commitment to the organization.
By incorporating these additional giving programs into their corporate social responsibility strategies, companies can cultivate a culture of generosity and engagement. As a result, employees who feel supported in their philanthropic efforts are more likely to develop a strong emotional connection to their workplace, leading to higher morale, increased productivity, and long-term retention.
How Employee Engagement Software Can Help
While corporate volunteerism means finding opportunities for your team to give back, it can be challenging to track all of the volunteer hours and grant requests that come through as a result. If you’re looking for a way to streamline your company’s volunteer opportunities, consider investing in employee engagement software.
This type of software helps bring your team together and promotes an engaged company culture. For example, employee engagement software can help manage a volunteer program by:
Creating custom volunteer events.
Finding local opportunities for which employees can engage.
Tracking and managing volunteer hours.
Reviewing and approving volunteer grant requests.
Dispersing funds to the nonprofits employees support.
All in all, when you streamline your process for tracking volunteer opportunities and grant requests, you’ll make it easier for your employees to participate in these activities. Additionally, you can easily track your progress and have a better picture of the impact you’re making. It’s a win-win!
Corporate volunteer grants are more than just a corporate social responsibility initiative—they are a strategic tool for enhancing employee engagement. When employees have the opportunity to contribute to meaningful causes with the support of their company, they develop a stronger sense of pride, motivation, and loyalty. This not only leads to a more positive work environment but also helps businesses attract and retain top talent.
If your company is looking for a way to boost engagement while making a meaningful impact, investing in corporate volunteer grants is a step in the right direction.
Interested in learning more about corporate giving and volunteerism? Check out these additional resources to get started:
In today’s data-driven world, effective data management is essential for nonprofits seeking to maximize their impact. However, many organizations face significant challenges when it comes to handling the vast amounts of data they collect—from donor information and volunteer records to corporate partnerships and financial reporting.
In this post, we’ll explore some of the most common data management challenges nonprofits encounter and offer practical solutions to help organizations overcome these obstacles. But first, we’ll start with the basics:
Without a solid data management strategy, nonprofits and other fundraising groups face a lot of risks: including fragmented data, factual inaccuracies, and missed opportunities for growth and engagement.
With the right operational practices and a powerful set of tools, however, organizations can transform these challenges into opportunities, turning their data into a strategic asset that drives informed decision-making, enhances donor relationships, and ultimately amplifies their impact.
Let’s find out more about how your team can do so.
What is data management for nonprofits?
Data management is the process of collecting, storing, organizing, maintaining, and utilizing data in a way that ensures it is accurate, accessible, and secure. It involves a range of activities aimed at optimizing how data is handled, ensuring that it can be effectively used for decision-making, operational efficiency, and strategic planning in a way that supports the organization’s overall mission.
For nonprofits and other fundraising organizations, this data can include a wide range of information, such as:
Donor engagement
Volunteer participation
Program outcomes
Financial records
Beneficiary details
And more!
Regardless of the specific points, smart data management encompasses multiple processes, which include:
Data Collection: Gathering data from various assets, such as donation pages, volunteer registration forms, surveys, transactions, and external resources.
Data Storage: Safely storing data in a manner that ensures it can be easily accessed and retrieved when needed.
Data Maintenance: Regularly updating, cleaning, and standardizing data to ensure its accuracy and relevance.
Data Security: Protecting data from unauthorized access, breaches, and loss, including through encryption, access controls, and other measures.
Data Governance: Establishing policies and procedures for how data is handled within an organization.
Data Analysis: Analyzing data to extract insights, identify trends, and support decision-making.
Data Sharing: Ensuring that data is available to the right people at the right time while maintaining privacy and security.
In summary, data management is all about making sure information is handled efficiently and effectively throughout its lifecycle, enabling organizations to leverage it as a valuable asset for achieving their goals.
Why does effective data management matter for fundraisers?
Donor data is an invaluable tool when it comes to nonprofit fundraising. After all, an effective data management strategy directly impacts an organization’s ability to sustain its overarching mission.
The benefits are widespread and include:
1. Targeted Campaigns: With well-managed data, fundraisers can segment their donor base and tailor campaigns to specific groups. This personalization increases the likelihood of engagement and improves fundraising success.
2. Donor Retention: Accurate and organized data allows fundraisers to track donor engagement, enabling them to build stronger relationships and increase retention. Knowing when to follow up, how to communicate, and what donors care about can significantly enhance loyalty!
3. Improved Decision-Making: Effective data management provides fundraisers with insights into past campaigns, donor behavior, and financial trends. This information is invaluable for making informed decisions about where to allocate resources, which strategies to pursue, and how to optimize future campaigns.
4. Enhanced Reporting and Transparency: Fundraisers often need to report outcomes to stakeholders, including donors, board members, and grantors. Reliable data management ensures that these reports are accurate, comprehensive, and transparent, which is essential for maintaining trust and securing ongoing support.
5. Maximized Revenue Opportunities: By effectively managing data, fundraisers can identify opportunities for matching gifts, volunteer incentives, major givers, and other revenue-enhancing strategies.
6. Compliance and Risk Management: Fundraisers must comply with data privacy regulations and ethical standards. Effective data management ensures that donor information is handled securely and responsibly, reducing the risk of data breaches and legal issues.
7. Measuring Impact: Fundraisers can use data to demonstrate the impact of donations and campaigns. This not only satisfies current donors but also attracts new ones by showing the tangible outcomes of their contributions.
What common challenges impact data management—and how can your team overcome them?
Data management is critical to the success of any organization, but it comes with a range of challenges that can hinder efficiency, accuracy, and strategic decision-making. Here are some common challenges that impact data management and strategies your team can use to overcome them.
Information gaps
Challenge:
Information gaps occur when critical data is missing or incomplete, which can hinder a nonprofit’s ability to make informed decisions, engage with stakeholders effectively, or measure impact accurately. Gaps in data can result from inadequate data collection methods or inconsistent data entry practices.
Solution:
Implement standardized data collection procedures and use comprehensive data management tools to ensure that all relevant information is captured. Determine which information you need (contact details, personal history, employment information, etc.), and regularly audit and review data to identify and fill gaps. You might even consider using a data append service to enrich existing data and fill in missing details!
Data silos
Challenge:
Data silos happen when information is stored in separate, isolated systems or departments, making it difficult to get a unified view of the organization’s data. This fragmentation can lead to inefficiencies, duplicated efforts, and incomplete insights.
Solution:
Integrate data from various sources using data integration tools and centralized databases. Promote cross-departmental collaboration and ensure that all systems are connected to a central data repository where possible. This allows for a more cohesive and comprehensive view of organizational data, as well as providing a better look at each individual supporter and their engagement with your cause.
Outdated information can occur when data is not regularly updated, leading to inaccuracies and inefficiencies. This can affect everything from donor engagement to compliance with regulations and more.
Solution:
Establish regular data maintenance routines, including scheduled updates and data cleansing processes. Use automated tools to track and refresh information where possible. Plus, be sure to collect and update new details from donors each time they engage with your organization! After all, decades-old employment information isn’t going to be much help in determining matching gift eligibility if the individual has left their previous place of work.
Disorganized databases
Challenge:
Disorganized databases can result from inconsistent data entry practices, lack of standardization, or inadequate database design. This disorganization makes it difficult to retrieve, analyze, and use data effectively.
Solution:
Develop and enforce data entry standards and use structured database management systems to organize data consistently. Implement data governance practices to ensure that data is categorized, tagged, and indexed appropriately. Plus, regularly review and reorganize databases to improve usability and efficiency.
Security and privacy concerns
Challenge:
Security and privacy concerns involve protecting sensitive data from unauthorized access, breaches, and misuse. Nonprofits often handle personal information from donors, beneficiaries, and volunteers, making data security a critical issue.
Solution:
Implement robust data security measures, including encryption, access controls, and regular security audits. Ensure compliance with relevant data protection regulations (e.g., GDPR, CCPA) and provide training for staff on data security best practices.
Not to mention, investing only in highly secure platforms and technologies is a must to protect data integrity and confidentiality. (Hint: For this reason, Double the Donation has achieved SOC 2 Type II Compliance!)
Lack of reporting
Challenge:
A lack of reporting can occur when organizations do not have the tools or processes in place to generate accurate and comprehensive reports. This limits the ability to track performance, measure impact, and communicate results to stakeholders.
Solution:
Invest in data analytics and reporting tools that allow for customizable and automated reporting. Define key performance indicators (KPIs) early on and create standard templates to streamline the reporting process. Then, ensure that reporting tools are integrated with other data management systems to provide accurate and up-to-date information.
What tools can power organizations’ data management strategies?
Organizations often leverage a variety of software to enhance their data management strategies, each designed to address specific aspects of data collection, storage, analysis, and security. Here are some of the most effective kinds of tools that can power your data management strategy!
Donation Tools
Donation tools are designed to streamline the donation process, making it easier for donors to contribute online or through other channels. These tools automatically collect and store donor information, including donation amounts, dates, and payment methods.
This data is crucial for tracking fundraising progress, generating reports, and understanding donor behavior. By integrating donation tools with a nonprofit’s broader data management system, organizations can ensure that all donation-related data is accurately captured, easily accessible, and ready for analysis. This enhances the nonprofit’s ability to engage donors, track fundraising performance, and optimize future campaigns.
CRMs, or constituent relationship management systems, are central to managing relationships with donors, volunteers, and other stakeholders. These tools consolidate data from various touchpoints, providing a comprehensive view of interactions, preferences, and engagement history. By centralizing this information, CRMs help nonprofits manage communications more effectively, personalize outreach, and identify opportunities for deeper engagement.
Additionally, CRMs support data-driven decision-making by offering insights into donor retention, campaign effectiveness, and overall fundraising health.
Volunteer management software (or VMS) helps nonprofits efficiently manage volunteer recruitment, scheduling, tracking, and communication. It collects data on volunteer hours, skills, preferences, and participation in events or programs, which is essential for reporting on volunteer contributions, recognizing volunteer efforts, and planning future activities.
When integrated with other data management systems, volunteer management software ensures that volunteer data is aligned with overall organizational goals and can be analyzed alongside donor data to identify patterns or opportunities for cross-engagement.
Workplace giving software (like Double the Donation) plays a key role in identifying and pursuing invaluable corporate philanthropy opportunities, such as matching gifts, corporate volunteer incentives, and other employee-led giving initiatives. And it works by connecting with your other data management tools (i.e., donation software, CRMs, volunteer management platforms, and more).
By using donor information, Double the Donation uncovers individuals who work for companies with existing giving programs, triggers tailored outreach, and reports on possibilities for growth and expansion.
More of an outsourced service than a tool in your own toolbox, a data append can be an excellent way to fill in missing points in your organization’s existing data. All you need to do is partner with a data enhancement service provider, supply them with the information you have about your donors, and they’ll fill in as many of the gaps as possible.
This can include employment information, demographics, contact details, and more, helping your team maintain accurate and complete donor records.
Wrapping up & next steps for powerful data management
Data management is a critical component of a nonprofit’s ability to fulfill its mission and drive meaningful change. By addressing common challenges, nonprofits can harness the power of their supporter information to enhance decision-making, improve donor relations, and measure their impact more effectively.
Implementing these best practices and investing in the right tools and training can transform data from a burden into a valuable asset, empowering organizations like yours to operate more efficiently and achieve greater success in their endeavors.
Keep learning! Check out these additional resources we recommend to further your data management and fundraising knowledge:
What is a Data Append, and Why Does it Matter for Nonprofits? Looking to fill in your donor database with missing data points? A data append is just what you need! Find out how to get started with a donor data enhancement service in this guide.
If you want to grow and maintain your membership program, you’ll likely spend a large chunk of your time planning and executing some sort of membership engagement plan.
Unfortunately, because “membership engagement” is such a broad concept, it’s tough to get your strategy right on the first try (or even after many tries!).
Lucky for you, we’ve made tackling the membership engagement issue a little less tricky. Here, we’ll provide you with 7 simple steps for increasing your organization’s membership engagement.
Before you can begin engaging your members in an effective way, you’ll need to figure out exactly what you hope to accomplish.
Membership engagement can take many forms, and if your team isn’t all on the same page with your expectations, you’ll find it much harder to accomplish anything.
So, take a few minutes to review your current engagement level and determine a few tangible goals for the future. Perhaps you want to:
Increase attendance at membership events.
Boost volunteer involvement.
Encourage more participation in online communities.
Your engagement marker might be totally different than another organization’s, and that’s okay! Be sure that your goals reflect the needs and interests of your members and your organization, and you’ll be able to reach new heights sooner than you think.
Start your member stewardship strategy on the right foot with membership software that offers robust member profiles. The more your organization or association knows about its members, the more targeted your stewardship strategies can be!
2. Understand your members.
How can you cater to your members’ personalities if you’re not well acquainted with them? The short answer: you can’t.
That’s why it’s extremely important for you to get to know your members on a personal level. If you don’t, your engagement strategies run the risk of being generic and unappealing to your constituents.
It might seem like a daunting task to get to know each one of your many members on a one-on-one basis, but fortunately, your organization likely already has a tool on hand to make it much easier.
That tool? Your membership management software, of course!
With powerful membership management software (also known as association management software or AMS, for short), you’ll be able to manage member data more effectively and leverage it to its full potential.
Not only will software help you stay organized, but it’s the only way you can get a full picture of your members’ participation and giving history in one centralized location.
With a knowledge of members’ interests, preferences, past involvement, and giving habits, you’ll be able to plan engagement opportunities that actually make sense for them—without any of the hassle of manual data management!
Your members joined your organization or association because they’re personally invested in your efforts.
As your most devoted supporters, they deserve to be kept in the loop on your organization’s projects and your community’s trends and hot topics.
To that end, you should be regularly communicating with your members in any (or all!) of the following ways:
Email newsletters.
Participation acknowledgements.
In-person forums and events.
Social media updates.
Personal outreach.
By staying active in your members’ lives through regular communication efforts, you’ll remind them of their interest in your organization and encourage them to participate themselves.
As important as it is for your organization to get the word out about important updates, it’s equally important that your members have a place to communicate, too!
Make sure your members know that your team is always accessible should they want to voice concerns, ask questions, or provide feedback. You can also send out surveys asking for targeted feedback on a regular basis, or host events dedicated to member-leadership interaction.
4. Establish online engagement spaces.
There’s a good chance that several of your members joined your association to connect with one another. From building professional connections to collaborating with others in their field to simply forming friendships, a professional or trade association membership can create a sense of community.
However, many associations need help encouraging members to make connections, offering only a handful of annual events for them to meet up. By establishing online spaces where members can interact, your trade or association can build an active community and increase retention.
When building an online engagement space, your first instinct might be to craft a social media strategy. While social media is a useful marketing tool, ultimately sending members away from your website to engage with one another on a third-party platform decreases focus on your association.
Instead, create an online engagement space directly on your website using a community engagement platform. For example, let’s take a look at how our recommended community engagement platform for trade and professional associations, Tradewing, facilitates member engagement:
With Tradewing, members can log into their membership accounts on your association’s website to view their membership activity feed. Similar to social media platforms like Facebook and Twitter/X, Tradewing allows members to make posts and interact with each other’s content. However, unlike public social media sites, all posts on your Tradewing platform are relevant to your association, keeping members focused on your content and making connections.
Additionally, platforms like Tradewing also include:
Membership directory. When joining your association, members will be prompted to create a membership profile and share information about themselves, such as their company name, email address, alma mater, phone number, and any other custom fields your association thinks would be useful. Members can then choose which fields to make public to other members. For example, a member who has experienced issues with excessive spam may choose not to share their email address.
Messaging tools. Members can click on each other’s names or search the membership directory to view others’ profiles. From there, they can send direct messages to start conversations, form group chats, and build connections.
Announcements. Create announcement posts to keep your members informed about the latest happenings at your association. These posts are pinned to the top of your members’ community feeds, and associations can enable email messaging to ensure all members are alerted to new announcement posts.
Platforms like Tradewing encourage member-generated content, community building, and increased online engagement.
Leverage your community engagement software to create online spaces where your members can not just connect between in-person events but actively engage with each other all year round.
5. Prioritize community-building.
Membership programs are unique in that they can create a thriving community based around shared goals, interests, and values.
Think about it: when an individual chooses to donate to or volunteer for a nonprofit, they might meet like-minded individuals at community service events or fundraisers, but more often than not, their involvement is a solo activity.
But when they sign up for the nonprofit’s membership program, they’re immediately met with a collective of others with similar passions!
Make sure your members are aware of the vibrant community within your membership program, and do your part to foster community-building whenever you can.
Design online and in-person opportunities that facilitate member-to-member engagement, from starting a discussion in an online forum to hosting a member mixer filled with interactive activities for your guests. Get creative with it!
Choosing the right association management software can go a long way to help build a culture of community-wide engagement for your association or organization. Top features like online message boards, member-managed groups and committees, member directories, and self-service profiles make a big difference in letting members feel empowered to engage with your work in the ways that work best for them.
When your members are engaged with one another, they’ll be more connected to your organization overall (and they’ll be much more likely to participate in member activities when they know they have friendly faces to join them!).
6. Streamline the renewal experience.
So far, we’ve been discussing how to keep your members engaged throughout their membership. However, there is another aspect of membership engagement that we can’t ignore: the member renewal process!
No matter how involved your members are, if they don’t sign up for another year, you’ve got some membership engagement problems to address.
To make sure your members are excited to come back to your organization year after year, you should ensure that the renewal process is as simple and straightforward as possible. Consider implementing one (or more) of the following strategies:
Automated renewal. Some software providers allow you to set up automated renewal reminders or even provide members with the option of recurring membership fee payments. Never let a member lapse due to forgetfulness again!
Optimize your application process. Whether they’re applying for the first time or renewing for another year, your members should have no issue completing their application form. Optimize their experience by creating a form that’s user-friendly and easily accessible.
Encourage additional giving. Give your members options for adding extra donations on top of their membership dues by using your membership management software’s built-in donation tools (or integrating with another online giving tool). Plus, give them the option to upgrade their membership level during the renewal process.
As you implement different member engagement strategies within your organization, some efforts will inevitably see better results than others.
To make sure you’re moving forward (and that mistakes don’t repeat themselves), you’ll need to be able to track and analyze your engagement in a meaningful way.
Thankfully, membership management software can make such a task much more doable. In fact, depending on your platform, you may be able to:
Create custom reports. Find and assess the data you need by building your own reports using any information in your database. Then, easily share them with your team or constituents as needed.
Quickly view fiscal data. Don’t waste time wondering which members have paid their dues; instead, get a comprehensive view of your fiscal situation in as little as one click.
Evaluate event success. Assess event registration and attendance, view payment records, and compare overall success between multiple events to see which are worth revisiting next year.
When you use powerful membership management software to handle all your reporting needs, you’ll be able to easily gain insight into your engagement success and use that knowledge to prepare for the future.
Needless to say, developing a successful membership engagement strategy is a major undertaking for any organization. But with these tips in mind, you’ll be able to confidently navigate all of your future membership engagement endeavors!
For more ways to engage supporters through your membership program, take a look at these additional resources:
