Template to Justify Your Trip to the Fall 2024 Matching Gift Summit for Higher Education

Subject: Matching Gift Summit – Great opportunity for our team

Dear [insert manager’s name],

I’d like to get your approval to attend the Matching Gift Summit, Double the Donation’s premier matching gift event, in Atlanta, GA from October 1st – 3rd. 

The event would be a win-win: my goal in attending is to make sure we’re getting the maximum dollars possible from matching gifts, plus attending would be a great professional development opportunity for me personally. 

Here are some ways [your institution] would benefit from my attendance: 

  • [If relevant] Making the most of our Double the Donation: since all sessions are dedicated to workplace giving and matching gifts I’ll learn more about how to use 360MatchPro to its full capacity. 
  • Increasing our matching gift revenue: the event is designed to send professionals home with actionable next steps to raise more money via matching gifts. 
  • Avoiding challenges: the summit brings together professionals from similar schools, I’ll be able to hear how others have managed the challenges we currently face.
  • Growing our network: This is one of the largest, if not the largest, gathering of professionals who specifically work on Matching Gifts, so I’ll have the opportunity to build our network with peers from other organizations.

Here’s an approximate breakdown of the costs: 

  • Registration: $650
  • Airfare: [insert] 
  • Hotel: $195 per night (if we secure the room block provided by Double the Donation at the Georgian Terrace- the conference location)
  • Any meals, not covered in conference pass: $50 (most meals are covered)
  • Total: [insert] 

After the Matching Gift Summit, I’ll submit a post-conference report with major takeaways and learnings so I can share everything I absorbed at the conference with other team members, and potentially the larger organization. 

Thank you for considering my request. Looking forward to your reply. 


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