How to Register Your Nonprofit for Payroll Giving [6 Steps]

How to Register Your Nonprofit for Payroll Giving [6 Steps]

Payroll giving is one of the simplest, most sustainable ways for nonprofits to receive ongoing support from individual donors. As a key form of workplace or employee giving, this method allows participating companies’ staff to donate directly from their paychecks—pre-tax, and often with the added benefit of an employer match. However, the caveat is that if you want to collect funds through these programs, you must first register your nonprofit for payroll giving through companies’ CSR or workplace giving platforms.

While the process can sound complex, getting started is fairly straightforward when you know and implement the appropriate steps. That’s why, in this blog post, we’ll walk you through six key actions your organization can take to enroll in payroll giving programs and begin tapping into an invaluable stream of recurring revenue.

Let’s begin!

Payroll Giving FAQs: The Basics

Before we jump into the specifics of registering your nonprofit for payroll giving, it’s a good idea to go over the basics. Here are a few frequently asked questions about payroll giving and how organizations like yours can get started.

What is payroll giving?

Payroll giving is a type of program that allows employees to donate to nonprofit organizations directly from their paychecks. These donations are typically deducted on a pre-tax basis, making it a convenient and cost-effective way for individuals to support causes they care about on a recurring basis.

For nonprofits, payroll giving creates a steady stream of funding and a powerful opportunity to build relationships with both donors and their employers. These programs are often facilitated by employers or their third-party platforms, and they may include matching gifts to amplify the impact of employees’ contributions.

What makes payroll giving unique is its simplicity and consistency. Once an employee sets up their donation, it happens automatically with each pay cycle. For donors, that means they can support a nonprofit with minimal effort—and for organizations, it means predictable and reliable support that can be used to sustain operations or expand programs over time.

Who can register for payroll giving?

Payroll giving programs are designed to benefit a wide range of nonprofit organizations, but eligibility can vary depending on the country, platform, or employer involved. Generally, to register for payroll giving, a nonprofit organization must meet specific requirements based on its legal status and organizational structure.

In the United States, most payroll giving platforms and employer programs require nonprofits to be registered as 501(c)(3) tax-exempt organizations with the Internal Revenue Service (IRS). This ensures that donations are tax-deductible for employees and that the organization operates for charitable purposes.

Outside the U.S., however, nonprofits must meet the equivalent charitable status requirements established by their country’s government. For example, U.K.-based organizations must be registered with the Charity Commission, while Canadian nonprofits are required to be recognized by the Canada Revenue Agency (CRA).

There are always some exceptions to note, too. While many companies allow their employees to donate to a broad range of nonprofits, some prioritize or restrict giving to causes that align with their corporate social responsibility (or CSR) goals. This means nonprofits focusing on specific issues, such as education, sustainability, or health, may be more likely to be approved for inclusion.

Why does registering for payroll giving matter?

Payroll giving is a smart, strategic move that can open the door to a powerful stream of sustainable funding. But in order to benefit, organizations must typically complete a formal application process with the platforms that manage the programs.

Here’s why doing so matters:

💡 Unlock Recurring Donations

Payroll giving makes it easy for donors to give regularly without needing to revisit or reauthorize the donation each time. This consistent stream of funding provides nonprofits with greater financial stability and the ability to plan ahead more effectively.

💡 Increase Visibility

Many companies actively encourage philanthropy among their employees and offer infrastructure to support it. By registering, your nonprofit becomes visible in workplace giving platforms and employer donation portals—putting your cause directly in front of donors who are looking for vetted charities to support.

💡 Boost Donor Engagement

When donors see their employer supporting the causes they care about, it deepens their connection to both the company and the nonprofit. Participating in payroll giving aligns your organization with the growing movement toward corporate social responsibility, building trust and strengthening donor loyalty.

After you register your nonprofit for payroll giving, make the most of contributions with matching gift software!

Registering for Payroll Giving: Step-by-Step

Now that you’re familiar with the basics of payroll giving, it’s time to get started setting up your organization for success with the programs. How can you do so? It’s simple⁠—just follow the steps outlined below:

[Step 1] Verify Your Nonprofit’s Eligibility

Before jumping into registration, it’s essential to confirm that your organization meets the basic requirements for payroll giving programs. Most platforms and employers require participating nonprofits to be recognized as tax-exempt 501(c)(3) organizations in good standing with the IRS. However, some may also have additional criteria, such as:

  • A minimum number of years in operation
  • Alignment with certain cause areas (e.g., education, environmental work, health)
  • Adherence to ethical and financial transparency standards

Review the guidelines on the payroll giving platform or corporate partner’s site before starting your application. Confirming your eligibility up front can save valuable time and ensure you’re focusing on the right platforms.

[Step 2] Select a Payroll Giving Platform

Next, identify the corporate giving platforms most commonly used by the companies you want to engage. A few of the top platforms to consider include:

  • Benevity (application can be found here)
  • YourCause (application can be found here)
  • Bright Funds (application can be found here)
  • CyberGrants (application can be found here)
  • America’s Charities (application can be found here)

Each platform has its own onboarding process and may serve different employers. If you’re already working with corporate partners, see which platform they use to guide your selection.

[Step 3] Gather Necessary Documentation

Once you’ve chosen a platform to begin with, it’s time to gather the documents you’ll need for registration. Most applications will ask for standard nonprofit credentials such as:

  • Your organization’s full legal name
  • EIN (or tax ID number)
  • IRS determination letter confirming 501(c)(3) status
  • Recent financial statements or Form 990
  • Contact information and mailing address
  • Bank details for direct deposit of donations
  • Mission statement and description of programs

Having all of these materials on hand will speed up the application process and reduce the chance of delays.

[Step 4] Complete the Registration Form

With proper documentation in hand, you’re ready to fill out the registration form on your chosen payroll giving platform. Each form will vary slightly, so just walk through the steps outlined by the platform to the best of your ability.

As you do so, take your time to provide accurate and thorough responses. Some platforms will also allow you to upload images, logos, and marketing language, too. This is an excellent opportunity to put your best foot forward and appeal to potential donors browsing the system.

[Step 5] Repeat Steps 1-4 With Additional Platforms

To maximize visibility and donations, it’s a smart idea to register with more than one payroll giving platform. Each system connects with different companies and donor networks, so expanding your reach across multiple platforms increases your chances of being discovered and supported.

The process will be very similar across systems, so reusing your documentation and tailored mission statements can streamline the work.

[Optional Step 6] Promote Your Payroll Giving Option

Once you’re officially registered, let your supporters know by marketing the opportunity to your audience! Promoting your availability through payroll giving can increase participation, especially if employees aren’t aware of this giving option.

Consider:

  • Creating a dedicated page on your website about workplace giving
  • Sending emails to supporters, encouraging them to check if their employer offers payroll giving
  • Including payroll giving in your donation forms and confirmation messages
  • Sharing social media posts and graphics to raise awareness
  • Reaching out to companies you’re connected to and asking them to help promote your nonprofit on their portals

The more you spread the word, the more donors you’ll engage—and the more consistent support you’ll receive through this low-effort, high-impact channel.

Wrapping Up & Additional Payroll Giving Resources

Getting started with payroll giving doesn’t have to be overwhelming. By following the steps outlined in this guide, you’ll open the door to long-term, scalable support from engaged donors and their employers.

Once you register your nonprofit for payroll giving, your organization can benefit from consistent contributions, increased donor retention, and enhanced visibility with corporate partners. Payroll giving is a smart strategy that pays off over time—literally⁠—and you certainly don’t want to miss out.

Ready to learn more about payroll giving strategies and beyond? Check out these additional recommended resources:

After you register your nonprofit for payroll giving, make the most of contributions with matching gift software!