Boost Corporate Giving Revenue with Our New Volunteering Features!
The Double the Donation team is excited to announce two major updates to our Volunteering Module designed to help nonprofits deepen engagement with supporters and unlock more volunteer grant revenue. With the addition of volunteer grant process statuses and targeted messaging streams with customizable email templates, organizations can now track every step of the volunteer grant journey and connect with volunteers at the right time in the right way.
These updates deliver greater visibility, actionable insights, and scalable automation to help you maximize impact without adding administrative burden. Let’s dive into each one in greater detail below.
Improved Visibility with Detailed Volunteer Grant Statuses
Tracking volunteer grants can be complex and time-consuming. Nonprofits frequently struggle to keep track of where each volunteer stands in their grant journey, from registration to payment. The good news? Double the Donation now offers a solution: New Volunteer Grant Process Statuses, providing a clear and structured view of each volunteer’s progress throughout the grant lifecycle.
How It Works
With our new Volunteer Grant Process Statuses, you can now see at a glance where each volunteer is in the process and quickly identify next steps. Every volunteer record in Double the Donation includes two key elements:
- Volunteer Grant Stage – The current step the volunteer is in within the grant process.
- Employer Identification – The status of confirming the volunteer’s employer information.
These statuses offer actionable insights that empower your team to pinpoint areas needing follow-up, identify stalled grants, and track when funds are expected, ensuring you never miss an opportunity.
For more details on what each status means, check out the complete Knowledge Base article now.
Transforming the Volunteer Grant Journey
Double the Donation provides a full view of the volunteer’s journey, helping you prioritize outreach and ensure no potential revenue is overlooked. With clear visibility into where volunteers are in the grant process, you can strategically target those who are eligible but have not yet completed key steps, making sure you don’t miss out on funding opportunities.
For example, you can see when a volunteer is eligible but still hasn’t taken action, allowing your team to reach out and encourage them to move forward. Or, if a volunteer has completed the majority of the steps but is waiting for employer verification, you can follow up to ensure the process continues smoothly. This enables smarter volunteer outreach, helping you convert more eligible volunteers into completed grants and turning their time into critical funding for your organization.
The Outcome: Smarter Outreach, Greater Impact
With these enhanced tracking tools, your team gains complete visibility into the volunteer grant process. This clarity allows you to prioritize communication with supporters who have the highest potential for grant approval, ensuring nothing falls through the cracks. By focusing on these high-impact volunteers, you can maximize conversions and turn more volunteer hours into real funding for your cause. It’s a streamlined, data-driven approach that drives both engagement and revenue, helping you achieve greater success.
Personalized Communication Through Automated Messaging Streams
Engaging volunteers is key to driving action, and personalized outreach plays a central role in fostering that engagement. With the latest update to the Volunteering Module, we’ve expanded our automated messaging streams and email templates, giving nonprofits even more control over their volunteer communications and enabling them to increase conversions across the board.
Expanded Automated Email Streams: Tailored Outreach for Every Volunteer Program
Our expanded email streams provide greater flexibility and more targeted outreach, ensuring your organization can connect with volunteers in the most effective way, no matter your program or goals. Whether you’re working with volunteers who have employer grant incentives or those exploring new opportunities, our messaging tools are designed to streamline communication, maximize engagement, and drive action.
Volunteer Grant & Volunteer Time Off (VTO) Incentives
These core email streams are designed for volunteers who are already connected to a company offering volunteer-related incentives or need to identify their employer to unlock these opportunities. The emails are tailored to encourage them to take action, whether that’s initiating a grant request or exploring available corporate programs.
Each email in this stream includes:
- Personalized information based on the volunteer’s employer details.
- Direct links for initiating grant requests or searching for employer programs.
- Motivating language to encourage them to act now and maximize their volunteer impact.
Discover Volunteer Incentives
This stream is for volunteers who haven’t yet provided employer details or used the company search tool. These emails guide them in exploring potential corporate volunteer incentives, encouraging them to complete the process and start unlocking new opportunities.
Emails in this stream include:
- A reminder of the benefits of corporate volunteer programs.
- A simple call to action to search for their employer.
- Encouraging language that emphasizes the value of completing this step and amplifies their impact.
Each of these email streams plays a vital role in guiding your volunteers through the process and increasing their chances of securing corporate funding, with each option serving a distinct purpose. This ensures that no volunteer is left behind, regardless of where they are in the process.
By providing tailored, actionable information at each stage, these communications work together to drive volunteers through the pipeline, increasing both engagement and the likelihood of securing funding.
Customization Options: Complete Control for Your Team
To ensure your outreach aligns with your nonprofit’s unique voice, timing, and goals, all email templates are fully customizable. This means administrators can:
- Enable or disable individual email streams to tailor outreach to your specific needs.
- Adjust send times to optimize message delivery based on volunteer behavior or engagement patterns.
- Personalize content by editing subject lines and email copy using dynamic fields, such as [Volunteer First Name].
- Preview and test emails before sending to ensure brand consistency and relevance.
This level of detailed customization means that your communications can be as tailored as your organization’s mission while still benefiting from the efficiency of automated outreach. It’s a win-win!
The Result: More Control, Smarter Outreach
By expanding your email stream options, we’re giving your nonprofit more control over corporate volunteer outreach than ever before. Now, you can strategically focus on the most valuable opportunities, whether that means engaging volunteers with active employer grants or guiding others to take the necessary steps to unlock time-off incentives.
With greater control over your messaging, you can focus on what matters most to your team, ensuring your outreach is both personalized and effective. This ensures that no opportunity is missed and your volunteer efforts drive maximum impact for your mission.
Why These Updates Matter
Double the Donation is always on the lookout for new ways to provide value for our nonprofit and educational clients. Here’s why this recent batch of updates matters for teams like yours:
1. Increased Funding Potential
Volunteer grants represent a significant but often underutilized source of funding. By improving visibility and communication around the programs, these updates empower nonprofits to convert more eligible volunteer hours into corporate dollars.
2. Smarter Engagement
Personalized outreach ensures volunteers feel recognized and valued. By sending messages that reflect each volunteer’s progress and company eligibility, you can strengthen relationships and encourage repeat engagement.
3. Streamlined Administration
Volunteer grant automation reduces manual work while increasing precision. Real-time tracking and triggered messaging allow staff to focus on relationship building rather than administrative follow-up. In other words, your team’s limited staff time can be invested in other valuable activities!
4. Actionable Insights
The new statuses and message streams provide data you can use to identify trends, measure outreach effectiveness, and optimize your engagement strategies over time. The more you know about your volunteers and how they’re engaging with volunteer grants, the better you can encourage smart follow-through.
How to Get Started
The new features in the Volunteering Module are now available to all users of Volunteer Standard. If you’re currently using the Matching Gifts Module but haven’t yet upgraded to Volunteer Standard, you can easily upgrade your account by following the instructions outlined here.
Once you’re on Volunteer Standard, here’s how you can kick off with the new enhancements:
- Log in to your Double the Donation account and navigate to the Volunteering tab at the top of the page.
- Review your volunteer records to explore the new status-tracking fields.
- Enable and customize your automated email streams under the Messaging tab.
- Test and preview your email templates to ensure they align with your outreach goals.
- Monitor volunteer engagement and adjust your communication based on volunteer behavior and outcomes.
If you’d like to dive deeper into these updates or discuss how to optimize your volunteer engagement strategy, we’re ready to assist you.
Next Steps
These updates mark an important milestone in our ongoing effort to help nonprofits transform volunteer engagement into measurable impact.
If you’re ready to:
- Increase participation in volunteer grant programs,
- Improve visibility into your volunteers’ actions, and
- Automate personalized communication that drives results,
Now is the perfect time to explore Double the Donation’s enhanced Volunteering Module.
Not a Double the Donation user yet? Schedule a demo to see how these new features can strengthen your volunteer program and unlock new funding opportunities.
