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Learn the difference between paper and electronic matching gift forms.

Matching Gift Forms: Key Components of Corporate Match Forms

Years ago, all companies required employees to submit match requests using paper forms. While they’re still offered at some companies, more and more companies are transitioning to electronic matching gift forms.

As one of the main sources of revenue for nonprofits, matching gifts are not something your organization wants to miss out on. Instead of sticking strictly to paper forms, offer your donors (and their employers) a digital option, too!

Feel free to jump ahead and read the section that’s most pertinent to your organization:

  1. Paper Matching Gift Forms
  2. Electronic Matching Gift Forms
  3. How a Matching Gift Database Can Help

Read on to learn more about the different components of both paper and electronic match forms. As you move forward, implement these best practices in your fundraising strategy. Give your donors all the tools they need to complete a match request, and you’ll maximize your matching gift revenue. Let’s get started!
Although paper forms are used less frequently, its vital your organization understands these matching gift forms.

Paper Matching Gift Forms

Paper matching gift forms are where it all started. While most of your donors may prefer electronic forms, you’ll miss out on a substantial amount of revenue if you don’t incorporate traditional paper forms.

There are a few specific components of paper forms that your organization should be aware of when designing and distributing them to your donors.
There are different elements to paper matching gift forms.

Common Components of Paper Match Forms

Donor Section

This is where the company asks employees to provide details on the original donation. This typically includes:

  • Employee identification numbers.
  • Personal information such as a mailing address and phone number.
  • Donation amount.

Without this information, a company won’t be able to determine your organization’s eligibility, which invalidates the donor’s match request.

Nonprofit Section

On these forms, there will be specific questions pertaining to the organization. Your donor will also need to provide documentation of their donation, which requires your nonprofit to create some sort of tangible proof.

Your donor will also need to provide any other relevant information that’s requested on the form. Typical information fields listed here are:

  • The recipient organization’s name.
  • The type of organization (e.g. cultural, educational).
  • Donation date.

If the company doesn’t receive this information, they won’t be able to determine your eligibility, which means there’s no possibility of receiving a match.

View an example of a company that requires paper forms by taking a look at Norfolk Southern’s matching gift program.
There are a few common steps for submitting paper matching gift forms.

Typical Steps for Donors Submitting a Paper Match Form

Employees at corporations with paper match forms go through the following steps to submit their match requests:

  1. Make a donation.
  2. Determine if their company matches employee gifts.
  3. Determine if the recipient organization is eligible.
  4. Locate and submit the appropriate matching gift form via the designated channel (e.g. mail).

While paper forms are being used less now that society is more tech-reliant, it’s still important that your nonprofit’s team knows about the basics. That way, they can answer any questions your donors may have about submitting a paper match application.

Explore Double the Donation’s service to see how we help donors determine their matching gift eligibility and make it easy for them to submit match requests.
Your nonprofit should fully understand electronic matching gift forms, too.

Electronic Matching Gift Forms

Technology is rapidly progressing, so it makes sense that many companies have transitioned to electronic forms. Doing so not only reduces their costs in the long-run, but it also makes it easier for employees to submit match requests instantly from anywhere.

While paper forms are wonderful to have, electronic forms give your donors a bit more freedom in when and where they complete their requests. Plus, digital forms save you time by allowing the data to flow directly into your matching gift database, as well as a decent chunk of money, since you won’t have to print them off.

Before incorporating them into your fundraising strategy, learn the common components of electronic forms, so you can relay this information to your donors.
There are a few common components of electronic matching gift forms.

Common Components of Paper Match Forms

Employee Sign In / Registration

To access their companies’ electronic matching gift forms, employees usually have to sign on using their standard username and password.

If retirees are eligible to request a match through their former employer, they typically must register in order to use the system. This is often done through a third party company such as the JK-Group or Causecast. The process from here is fairly straightforward.

Employee Submission

Just like paper forms, employees go through the process of registering their match requests. This typically includes:

  1. Finding the nonprofit organization on the list of IRS 501(c)(3) organizations.
  2. Providing information about their previous donation such as the amount and date of the donation.
  3. Submitting their matching gift requests.

It may be difficult to encourage donors to complete the match request process, but keep trying (or enlist the help of a matching gift automation system). Otherwise, there’s no chance of you receiving that much-deserved revenue!

Nonprofit Verification

While the most challenging part of receiving matching gift funds is getting donors to initiate and complete the matching gift process, don’t forget that your nonprofit also plays a role. Verification is a vital step in the electronic form process.

After the employee completes the matching gift request, the nonprofit is normally notified by mail that an employee requested a match. At this point, the nonprofit must log into the company’s online verification system to confirm that the employee actually made a donation to the organization. Nonprofits may also be asked to send a letter verifying their 501(c)(3) status.

Whatever you do, do not forget to verify the gift. This is the final step before receiving a check, and the last thing you want is to slip up and miss out on the match!
Check out these electronic matching gift form examples.

Examples of Companies Utilizing Electronic Matching Gift Forms

Wondering exactly what the online matching gift process is like for your organization’s donors? Here are two articles to give you a sense of what the process looks like:

Home Depot’s Matching Gift Process Sample

Like many other businesses, Home Depot requires match forms to be filled out electronically or by phone. Electronic forms allow for easier documentation and speed up the match process.

See a demo of Home Depot’s process.

Capital One Matching Gift Process Sample

Like Boeing, Texas Instruments, and many other companies, Capital One employees utilize CyberGrants’ matching gift platform. Employees go through the process which is integrated into Capital One’s intranet.

See a demo of Capital One’s process.


A comprehensive database can help you better understand matching gift forms.

How a Matching Gift Database Can Help

At Double the Donation, we provide a summary of each company’s matching gift program to make it easy for donors to go through the process. Of course, companies have far more detailed guidelines with all sorts of fine print detailing how the program works, but this is a wonderful starting place and can give you and your donors major insight to corporate giving opportunities.

It’s up to your organization to find out all the guidelines, but Double the Donation’s matching gift database can simplify this process.

When your donors search their employers using the tool, they’ll instantly receive any available guidelines for submitting a match request to their employer. They can do this before they even submit their donation to ensure that it will be eligible.

If available, a link to online forms and other related documents will be given to them, too! Here’s an example of what you might see when searching an employer with Double the Donation’s matching gift tool:
Donors will instantly know if their employer offers matching gifts and will be given any available forms.

Donors will also see other relevant information, such as:

  • Minimum and maximum match amounts.
  • The company’s match ratio.
  • Eligibility/Nonprofit requirements.
  • Submission processes (whether online or offline).
  • Submission deadlines.
  • Whether or not there’s a volunteer grant program.

A database can give you powerful insight into your donors’ employers. Make sure you’re not missing out on these important revenue opportunities by providing your donors with all the information (i.e. guidelines and forms) they need!


Make sure you’re prepared to guide donors through the match submission process. Your team should understand the ins and outs of both paper and electronic match forms, so you’ll be able to answer any questions your donors may have.

Now that you know all about both types of forms, get out there and start maximizing your matching gift revenue!

Learn the definition of Dollars for Doers grants here.

Defining Dollars for Doers Grants: An Overview

Learn more about Dollars for Doers grants with a walkthrough of Double the Donation!

Dollars for Doers grants can substantially boost your fundraising revenue, but first, your organization should understand the basics. In this article, we’ll break down the definition of Dollars for Doers grants and walk you through effective strategies to raise more.

Specifically, we’ll cover:

  1. What are Dollars for Doers Grants?
  2. How Dollars for Doers Programs Work
  3. Key Dollars for Doers Program Statistics
  4. Top Dollars for Doers Companies
  5. How to Get Dollars for Doers Grants

Read on to find out how to maximize this awesome source of funding!

What are Dollars for Doers grants?

1. What are Dollars for Doers Grants?

A Dollars for Doers program can be defined as: a corporate giving program in which a company provides monetary grants to nonprofits where its employees regularly volunteer.

A Dollars for Doers program is a corporate giving program in which a company provides monetary grants to nonprofits where its employees regularly volunteer.

Dollars for Doers grants are also frequently referred to by other names, such as: 

  • Volunteer Grants
  • Matching Time Programs
  • Dollar for Hour Programs
  • Grants for Time Programs

Dollars for Doers programs are often overlooked due to a lack of awareness by both nonprofits and volunteers. Nonprofits don’t always know whether their volunteers work for companies that offer Dollars for Doers grants, and volunteers are often unaware their companies may even offer such a program.

But Dollars for Doers grants are an essential source of funding for organizations. Interested in how they work? Keep reading!

This is how Dollars for Doers programs work.

2. How Dollars for Doers Programs Work

Dollars for Doers programs generally follow the same process across the board. Here’s how they work:

  1. An individual volunteers with a nonprofit.
  2. The individual submits a request for a Dollars for Doers grant to their employer.
  3. The employer verifies the hours volunteered with the nonprofit.
  4. The employer sends a check to the nonprofit.

While the process of Dollar for Doers programs is fairly generic, each company that offers a Dollars for Doers program defines the specific requirements and guidelines differently.

These guidelines typically outline:

  • Types of eligible organizations (e.g., educational institutions, health and human services, environmental organizations, etc.)
  • Minimum number of volunteer hours required to be eligible for a Dollars for Doers grant
  • Grant amounts per volunteer hour or per threshold passed
  • Eligibility of employees (full time vs. part time vs. retirees)

Dollars for Doers grants depend on a few factors, like the above, but it might not be apparent how big of an impact they make. In the next section, we’ll outline some important statistics that demonstrate why your organization should tap into this powerful form of corporate philanthropy!

Here are some key Dollars for Doers program statistics.

3. Key Dollars for Doers Program Statistics

Not convinced that Dollars for Doers programs should be part of your fundraising strategy? Check out these stats:

40% of Fortune 500 companies offer Dollars for Doers programs.

  • 40% of Fortune 500 companies offer Dollars for Doers programs.
  • The average corporate volunteer rate participation rate is 33%.
  • About 63 million Americans volunteer each year, totaling 7.7 billion hours, which equates to approximately $175 billion annually.

Source: Double the Donation Volunteer Grant and Volunteering Statistics

(https://doublethedonation.com/statistics/

These statistics go to show how common Dollars for Doers programs actually are, and how many individuals volunteer annually. It’s essential that your organization puts forth its best effort to tap into this corporate giving program as a way to both boost revenue and cultivate relationships with your supporters.

The amounts of Dollars for Doers grants also vary. While 80% of companies with Dollars for Doers programs provide between $8-$15 per volunteer hour, this differs widely by company. Learn more about some of these top programs next!

These are some of the top Dollars for Doers companies.

4. Top Dollars for Doers Companies

Many companies offer generous Dollars for Doers grants. To get started, here are a few of the top programs!

Google is one of the top Dollars for Doers programs.

Google

Overview of Dollars for Doers Company

Google is a multinational technology company specializing in Internet services and products, including a search engine, online advertising, software, hardware, and more.

Dollars for Doers Grant Information

For every hour of volunteer work a Google employee performs, the company will provide a $10 grant to the nonprofit.

Learn more about Google’s corporate giving programs!


Microsoft is one of the top Dollars for Doers programs.

Microsoft

Overview of Dollars for Doers Company

Microsoft is a multinational technology company that develops computer software, consumer electronics, personal computers, and more.

Dollars for Doers Grant Information

With no minimum amount of hours required for a grant, Microsoft awards $25 per hour to nonprofits where their employees volunteer.

Learn more about Microsoft’s corporate giving programs!


ConocoPhillips is one of the top Dollars for Doers programs.

ConocoPhillips

Overview of Dollars for Doers Company

ConocoPhillips is a multinational energy corporation that works to safely find and deliver energy to the world. 

Dollars for Doers Grant Information

ConocoPhillips offers two types of Dollars for Doers grants: individual and team grants. For individuals, the company will provide $500 grants after 20 volunteer hours and $1,000 grants after 40 volunteer hours.

When teams of four or more ConocoPhillips employees volunteer together for a total of 40 combined hours, the company will give the nonprofit a Dollars of Doers grant of $1,000.

Learn more about ConocoPhillips’ corporate giving programs!

Here's how you can get Dollars for Doers grants.

5. How to Get Dollars for Doers Grants

You may have a starting point for researching Dollars for Doers programs, but how can you determine if any of your volunteers are linked to a Dollars for Doers company?

In order to ensure the most volunteer hours possible are converted into grants, nonprofits of all sizes can and should invest in intuitive corporate giving software. 

Corporate giving software provides your volunteers with access to an extensive database of corporate giving programs, including Dollars for Doers. The database offers information about guidelines, grant amounts, minimum hours required, and more, so your volunteers have exactly the information they need.

Looking for the most comprehensive, up-to-date, and easy-to-use software solution? Check out Double the Donation.

Double the Donation offers two products that both pull from its extensive database: the Premium Plan and 360MatchPro.

Double the Donation’s Premium Plan

Double the Donation’s Premium Plan is the perfect solution for many small to mid-sized nonprofits looking for a simple way to bring in more Dollars for Doers revenue.

The Premium Plan offers access to Double the Donation’s comprehensive corporate giving database via an embeddable search tool plugin that can be added anywhere on your website. All your volunteers need to do is type in their company name, and the search tool will populate with the guidelines, grant amounts, and instructions for submitting a grant request.

The search tool is easy to use and can even be customized to match your organization’s branding. Because it pulls from a database covering more than 20,000 companies and subsidiaries, your volunteers will easily access the guidelines they need.

Double the Donation's Premium Plan can help you secure more Dollars for Doers grants.

360MatchPro by Double the Donation

360MatchPro by Double the Donation grabs its information from Double the Donation’s extensive database, while taking it a step further by automating the Dollars for Doers process. It’s the ideal solution for large nonprofits and universities bringing in more than $1 million in revenue. However, it’s also great for any size nonprofit that uses fundraising software that integrates with the platform.

When supporters donate on your website, 360MatchPro automatically scans the information they provide, such as their email domain or employer details, to determine their eligibility for corporate giving programs. Depending on their eligibility, the platform triggers customizable emails to the supporter detailing the appropriate next steps to submit either a matching gift request or Dollars for Doers grant request. This is a great way to automate outreach to supporters who volunteer with your nonprofit!

Use Double the Donation to find more Dollars for Doers grant revenue.

Marketing Dollars for Doers Grants

Corporate giving software ensures these opportunities for revenue won’t fall through the cracks, but it’s still important to promote Dollars for Doers grants to your volunteers. By directing your supporters to the search tool on your website, for example, more volunteers will successfully submit grant requests because it’s easy and straightforward to do so!

Here are some helpful ways to market Dollars for Doers grants:

  • On your website. Embed the search tool plugin throughout your website, such as on your donation page, so supporters can search for their company’s guidelines.
  • In your email outreach. Send out newsletters or acknowledgement emails with a link that directs volunteers to the search tool on your website.
  • On social media. Post information about Dollars for Doers grants on a regular basis and feature a link to your search tool.
  • In direct mail outreach. Include an insert in your direct mail outreach that explains Dollars for Doers grants and where volunteers can search for their company’s program guidelines.

Combining the power of corporate giving software with effective marketing will substantially boost your Dollars for Doers grant revenue. Make it easier to secure these opportunities for more funding so you can focus on serving your mission.

Additional Dollars for Doers Resources

Hopefully you’ve learned a lot about Dollars for Doers grants today! Looking to discover even more? Check out the additional resources below:

Get more Dollars for Doers grants by learning about Double the Donation.