22 Top Volunteer Management Tools for Nonprofits & Schools
Engage supporters and optimize your volunteer outreach with top volunteer management tools.
Volunteer Management Systems: What Generates Stand-Out Success
Volunteer Management Software (VMS) helps nonprofit organizations, schools, and large enterprises streamline the entire volunteer lifecycle and eliminate administrative work. The right VMS eliminates bottlenecks, automates key processes, and ultimately boosts volunteer engagement and retention. This comprehensive guide reviews some of the top platforms available today.
Let’s dive into some of the criteria we evaluated to compile this list!
1. Seamless volunteer grant & VTO integration
For nonprofits and schools, the ability to capitalize on corporate giving programs is a stand-out success factor. The most effective VMS platforms natively integrate with solutions like Double the Donation Volunteering that identify when supporters are eligible for employer-offered volunteer grants and paid volunteer time off (VTO) programs.
Volunteer grants and VTO present a massive opportunity for nonprofit organizations to maximize their revenue and boost volunteer engagement; the top VMS platforms help nonprofits tap in!
2. Accessibility and Ease of Use
A crucial component of volunteer retention is a positive user experience. Leading platforms are accessible and intuitive for both administrators and volunteers. With most nonprofits and schools wanting to implement new technology quickly, it’s also important that VMS provides simple steps to get up and running with their solution.
3. Robust Integrations to Streamline Operations
When choosing a volunteer management system, another key criteria to evaluate is how well it plays with other software you’re already using. This breaks down data silos and keeps everything flowing smoothly.
So let’s dive in!
Top VMS Platforms Directory
Top VMS integration: Double the Donation Volunteering
Double the Donation Volunteering is designed to pair perfectly with Volunteer Management Software platforms and tackle a unique part of the volunteer management process: volunteer grants and volunteer time off. With this tool, nonprofits and volunteers can discover company Volunteer Time Off and Dollars for Doers opportunities in seconds.
Key Features:
- Automated identification of volunteer eligibility for Dollars for Doers and Volunteer Time Off programs
- Company-specific next steps provided immediately to your eligible volunteers
- Customizable follow-up reminders tailored to drive volunteer grant submission to completion
Integrates Seamlessly with VMS Platforms: Check to see if Double the Donation integrates with your VMS platform here.
Starting Price: Request your custom quote here
Bugle
Bugle’s purpose-built platform was built for volunteer organizers by volunteer organizers, and it shows. Bugle specializes in volunteer event management for nonprofits, designed to replace manual processes with efficient digital sign-ups, check-in, waivers, and easy data capture. Plus, drive greater impact from volunteers with Bugle’s Crowdfunding feature. Bugle is intuitive, easy to use, and works right out of the box.
Key Features:
- Digital check in/out (QR & Geo)
- Crowdfunding feature for event fundraising
- Group reservations
Starting Price: Free (Community plan)
Integrates with Double the Donation Volunteering: Learn more about raising funds from volunteer grants with Double the Donation & Bugle here.
PlanHero
PlanHero’s group organizing tool for schools, nonprofits, and businesses focuses on easy online signups and scheduling for shifts and events. This intuitive platform is designed to save time for busy volunteer coordinators and organizers. Your volunteers can sign up for shifts on multiple dates and locations from any device without needing to create an account or download an app, reducing friction from the signup process.
Key Features:
- Centralized volunteer opportunity page
- Customizable auto-reminders
- Three different Signup Lists for items, shifts, and collecting info
Starting Price: Free (Free plan)
Integrates with Double the Donation Volunteering: Learn more about raising funds from volunteer grants with Double the Donation & PlanHero here.
Summa
Summa’s digital nonprofit software suite includes volunteer management tools, so nonprofits can sign volunteers up with ease plus leverage volunteer data for donor acquisition and retention efforts. Organizations can manage their fundraising and volunteer efforts within the same customizable system, streamlining workflows and reducing data siloes.
Key Features:
- Segments to target supporters based on behavior history
- P2P Communication Templates
- Acknowledgment Letters
Starting Price: Custom quote required
Integrates with Double the Donation Volunteering: Learn more about raising funds from volunteer grants with Double the Donation & Summa here. Summa’s fundraising tools also integrate with Double the Donation Matching.
Timecounts
Trusted by nonprofits in 39 countries, this modern volunteer organizing platform is built for nonprofits, events, festivals, and schools and provides a single integrated hub to efficiently manage the entire volunteer lifecycle. Nonprofits can begin unlocking Timecounts’ impressive features for free, making this an accessible platform for organizations of all sizes.
Key Features:
- Branded Community Hub portal
- Self-scheduling & shift assignment
- Team inbox and segmented messaging
Starting Price: Free (Free plan)
Integrates with Double the Donation Volunteering: Learn more about raising funds from volunteer grants with Double the Donation & Timecounts here.
VolunteerLocal
VolunteerLocal’s highly configurable volunteer management platform works for both ongoing programs and single events. VolunteerLocal offers flexible scheduling, seamless communication, and a straightforward volunteer experience that requires no password. VolunteerLocal’s platform is user-friendly for both volunteer managers and volunteers alike.
Key Features:
- Applicant vetting with Status and Qualifications features
- Embeddable calendar widget
- Templates & smart tags for messaging
Starting Price: $600 / year (Discover plan)
Integrates with Double the Donation’s matching module: Learn more about raising funds from volunteer grants with Double the Donation & VolunteerLocal here.
VolunteerMatters
A comprehensive, scalable VMS tailored for organizations with mature volunteer programs, focusing on streamlined recruitment, advanced vetting, and multi-program management. VolunteerMatters offers ample customization options to simplify volunteer management: from finding and hiring to vetting and reminding.
Key Features:
- Customizable, automated vetting & onboarding
- Volunteer self-check in (kiosk & mobile)
- Youth volunteer features
Starting Price: $219 / month (Growing Plan, plus setup fee)
Integrates with Double the Donation Volunteering: Learn more about raising funds from volunteer grants with Double the Donation & VolunteerMatters here.
VolunteerTracker by MissionTracker
MissionTracker’s specialized cloud-based volunteer management module is specifically designed for faith-based missions and human services organizations. The MissionTracker suite also includes Resident Tracker and HR Tracker to easily track information on residents and staff too, streamlining operations for organizations managing volunteers, shelter residents, and internal teams.
Key Features:
- Streamlined applications embeddable to websites
- Intuitive volunteer profiles and badges
- Unlimited volunteer opportunity creation
Starting Price: Custom quote required
Integrates with Double the Donation Volunteering: Learn more about raising funds from volunteer grants with Double the Donation & MissionTracker here.
Vome Volunteer
Vome’s easy-to-use and powerful volunteer management software is designed to streamline administrative workflows end-to-end, with a strong focus on an engaging mobile app experience for all users. Organizations can manage applications, assign roles, and analyze participation data from a centralized dashboard. Vome stands out for its emphasis on mobile friendliness and sleek design.
Key Features:
- Custom registration forms for recurring & one-time volunteers
- Detailed hours tracking and impact reporting
- Mobile app (iOS/Android)
Starting Price: Free (Basic Plan)
Integrates with Double the Donation Volunteering: Learn more about raising funds from volunteer grants with Double the Donation & Vome Volunteer here.
Better Impact
Better Impact’s volunteer management software Volunteer Impact is built to engage volunteers throughout the entire lifecycle and save time at every step.
Key Features:
- Online volunteer training (text, videos, quizzes)
- Customizable admin access & dashboards
- Cross-department communications tools
Starting Price: Custom quote required
Bloomerang Volunteer
Bloomerang Volunteer is designed to streamline operations with AI-powered scheduling, easy signups, and custom reporting to help turn volunteers into loyal supporters.
Key Features:
- AI-powered scheduling
- Customizable dashboards
- Integrates with Bloomerang CRM
Starting Price: $119 / month
Civic Champs
Civic Champs is an easy-to-use mobile-first software solution that helps nonprofits reduce administrative work through automated scheduling, digital check-in, and volunteer-to-donor insights.
Key Features:
- Onboard and categorize volunteers with grouping features
- Volunteer Profiles to track activities, hours, and donations
- Efficient check-in (Mobile & Kiosk)
Starting Price: $49 / mo for 1 – 49 volunteers
Get Connected by Galaxy Digital
Get Connected offers a suite of volunteer management tools built for volunteer centers, universities, and nonprofits, with different products available depending on organization size and needs. Their tools focus on growing engagement, community impact, and providing robust tracking and reporting features.
Key Features:
- Automated volunteer hours tracking and pre-built reports
- Event management tools like custom landing pages & volunteer signups
- Volunteer profiles displaying skills, interests, individual impact, and achievements
Starting Price: Custom quote required
Golden
Golden’s award-winning platform streamlines volunteer recruitment, engagement, and conversion. With AI-powered fundraising tools, organizations can transform volunteers into donors with ease.
Key Features:
- Volunteer Matching for volunteer recruitment
- Multi-channel marketing tools (social media, email campaigns, partner networks)
- AI Fundraising
Starting Price: Custom quote required
Mobilize
The Mobilize event and volunteer management platform connects mission-driven organizations, including nonprofits, campaigns, and unions, to a network of 5.5+ million potential volunteers, focusing on mass mobilization and automated outreach.
Key Features:
- Event management (virtual & in-person)
- Integrates with NGP Van
- Automated communications
Starting Price: Custom quote required
Neon One
Neon One is a comprehensive nonprofit relationship management platform with an integrated volunteer module to help organizations recruit, manage timesheets, and report volunteer impact alongside donor and membership data.
Key Features:
- Built into Neon CRM
- Easy-to-read dashboards
- Volunteer self-service
Starting Price: $209 / month (Neon CRM Impact plan)
POINT
POINT‘s all-in-one volunteer management platform and mobile app designed to scale people power with a smooth volunteer experience and highly rated customer support.
Key Features:
- Instant volunteer signup
- Cohost features for collaboration with partner organizations
- Check-in stations
Starting Price: Free (Core Plan)
Rosterfy
Rosterfy’s scalable, enterprise-grade software is built to help major events and large-scale organizations reduce costs in running a successful volunteer program and elevate the volunteer experience.
Key Features:
- Multiple onboarding journeys
- Communication triggers
- Real time volunteer dashboards
Starting Price: Custom quote required
SignUpGenius
SignUpGenius offers popular, affordable tools primarily used for simple sign-up forms, event scheduling, and collecting money.
Key Features:
- Easy sign up from any device – no account needed
- Flexible messaging options with participants
- Thousands of templated sign up themes or customizable designs
Starting Price: Free
Track it Forward
Track it Forward specializes in simple and affordable volunteer time tracking, aiming to eliminate paperwork and empower volunteers to manage their own hours via web or mobile app.
Key Features:
- Milestone progress tracking
- Digital sign-in sheets
- Custom reports
Starting Price: $20 / mo
Virtuous Volunteer
Virtuous Volunteer, formerly VOMO, simplifies volunteer engagement by helping organizations fill opportunities faster, streamline communication, and measure impact.
Key Features
- Integrates with Virtuous CRM+
- Custom, branded volunteer hub
- Responsive volunteer communication
Starting price: Custom quote required
VolunteerHub
A feature-rich software simplifying volunteer management, recruitment, and engagement, with tools for branded event pages, group organization, and volunteer communication. VolunteerHub‘s fundraising features encourage volunteer-donor conversion.
Key Features:
- Volunteer fundraising with donation pages and fundraising communications
- Segmentation for volunteer recruitment
- Rewards and recognition features (leaderboards & rewards program)
Starting Price: $143 / month (Plus Plan)
VSys One
VSys One’s enterprise level tools are highly configurable with an emphasis on security and advanced customization for large organizations like healthcare systems managing unpaid staff (volunteers, interns, etc)
Key Features:
- Detailed volunteer profiles and lookup
- Risk management with audit logs and role-based restrictions
- Unlimited custom fields, certifications, and filters
Starting Price: Custom quote required
Volunteer Management Software FAQ
Q: What is Volunteer Management Software (VMS)?
A: VMS is a centralized digital platform designed to streamline the entire volunteer lifecycle, including recruitment, scheduling, communication, tracking hours, and providing comprehensive impact reports. It moves volunteer coordination away from spreadsheets and emails into a single, automated system.
Q: What kinds of organizations benefit from VMS?
A: Small, local organizations and international NGOs alike can benefit from VMS. While the complexity and desired features may differ, VMS typically cuts down significantly on manual data entry, chasing down sign-up sheets, and tracking service. Many VMS tools have free or Lite plans available for smaller organizations.
Q: How much does volunteer management software typically cost?
A: Pricing varies widely based on features and organizational size. Many platforms offer free tiers for small groups or basic needs. Larger, enterprise-grade solutions that offer advanced features typically require a custom quote.
Q: How can VMS improve my volunteer program?
A: VMS significantly boosts recruitment and retention by offering volunteers a simple, organized experience. Features like mobile check-in, self-service scheduling, and automated, personalized communication reduce friction and make volunteering more engaging.
Q: What VMS integrations should I search for when choosing a VMS?
A: Native integrations with your VMS can help streamline workflows, save time, and increase volunteer program effectiveness. Look for integrations with your CRM, fundraising tools, background check software, and tools that boost volunteer impact. Double the Donation Volunteering integrates seamlessly with many top VMS platforms to uncover your supporters’ Dollars for Doers programs. Check to see if your VMS integrates with Double the Donation here.
Q: How does VMS help my organization maximize corporate funding?
A: The most robust VMS platforms integrate directly with corporate giving databases, like Double the Donation Volunteering. Native Double the Donation integrations can automatically identify if a volunteer’s employer offers a Volunteer Grant or VTO (Volunteer Time Off) program, ensuring you capture maximum corporate matching revenue tied to volunteer hours.
