Posts

Learn about which major companies match gifts made to elementary schools.

Companies that Match Gifts to Elementary Schools

Oftentimes, educational institutions have avid supporters who make major donations. However, pinpointing which employers will match these donations can be difficult. This is because of the multitude of guidelines surrounding eligible organizations.

High schools and higher education institutions often receive matching gift funds, but elementary schools and foundations can also be major recipients of match-eligible donations.

If your school is fortunate enough to have a large donor base, make sure you’re researching large employers in your area. To revamp your fundraising strategy, you’ll need to raise awareness and make it easy for donors to submit match requests.

It’s well-known that almost all companies with matching gift programs will match donations made to higher education. However, the policies surrounding K-12 schools can be confusing. Let’s review a few companies that match employee donations to elementary schools, such as:

  1. The Home Depot
  2. McDonald’s
  3. Texas Instruments
  4. The Walt Disney Corporation
  5. Additional Matching Gift Companies

Elementary schools have a lot to gain from corporate matching. Companies want to actively support their local elementary schools, and there’s no better way to do that than matching donations made to them by employees. Let’s take a look at a few of these major matching gift corporations.

The Home Depot

Home Depot, a company that matches gifts made to elementary schools, matches donations anywhere from $25 to $3,000.Home Depot will match gifts to almost all 501(c)(3) organizations and educational institutions (elementary schools included). The company matches employee donations starting at as little as $25. Like many companies, Home Depot matches at a dollar-for-dollar ratio. In other words, eligible donations can be doubled!

Home Depot matches up to $1,000 annually per employee for each organization to which they donate. However, there’s a maximum amount of $3,000, too. Also, they simplify the match process by allowing employees to submit their requests electronically—no paperwork necessary!

Both full-time employees and part-time employees are eligible, so be on the lookout for this popular employer.

Read more about Home Depot’s matching gift program.

McDonald’s Corporation

McDonald's, a company that matches gifts made to elementary schools, offers the program to both full-time and part-time corporate employees.As one of the largest employers in the world, McDonald’s matching gift program has the potential to impact schools across the United States. In addition to its work with the Ronald McDonald House, the company has a generous philanthropy program.

The company will match corporate employee donations a year to elementary schools. While full-time and part-time corporate employees are eligible to participate, franchise employees are not eligible.

Additionally, McDonald’s will match up to $5,000 per employee per year and $10,000 per vice president and board of director member per year. There are a few more restrictions surrounding eligible employees, so make sure to do a bit more research on the company before submitting a request.

Read more about the McDonald’s matching gift program.

Texas Instruments

Texas Instruments is a company that matches gifts made to elementary schools and encourages its employees to volunteer.Not only does Texas Instruments produce classroom technology, but it also supports elementary schools with its matching gift program. Plus, TI stands out for doing an exceptional job of notifying employees and retirees of its programs.

The company matches donations of between $25 and $10,000 per employee each year. As an added benefit, Texas Instruments also matches donations from retirees. Double the Donation has a full list of Texas Instruments’ matching gift guidelines for educational institutions.

In addition to its matching gift program, TI encourages its employees to volunteer. After an employee volunteers 20 hours with an eligible educational institution (K-12 included), they can request a $250 grant for the school. Employees and retirees can request up to four volunteer grants (i.e. $1,000) each year.

Read more about the Texas Instruments matching gift program.

The Walt Disney Corporation

The Walt Disney Corporation, a company that matches gifts made to elementary schools, also offers a generous volunteer grant programs.The Walt Disney Corporation will match donations to elementary schools made by current full-time employees, part-time employees, and retirees of between $25 and $25,000 annually. The company matches to all K-12 schools.

Additionally, Walt Disney offers a volunteer grant program, called Disney VoluntEARS. Once an employee volunteers a minimum of 10 hours, they can request a grant. Like most corporate giving programs, the amount received depends on the number of volunteer hours. In other words, 10-24 hours equals a $100 grant, 25-49 hours represents a $250 grant, and so on. Once an employee exceeds 150 hours, they receive a $2,000 grant.

Also, the company recognizes exceptional individual volunteers with its “VoluntEARS of the Year” grants of $2,500.

However, Walt Disney’s grant request process is slightly different from other companies. Employees register their donations online and then email the certificate to the nonprofit. The certificate includes a “Gift ID” which the nonprofit uses to claim the matching gift funds.

Read more about Walt Disney’s matching gift program.

Additional Matching Gift Companies

While these companies offer generous matching gifts to educational institutions, they aren’t the only companies that do this. Here are a few other major employers that match gifts made to elementary schools:

  1. ExxonMobil
  2. HP, Inc.
  3. Chevron
  4. Microsoft
  5. Verizon

When developing your corporate philanthropy fundraising plan, make sure to research all your donors’ employers, not just those listed here. However, these are great companies to consider when kicking off your research!


Learn how Double the Donation can help your nonprofit pinpoint companies that match donations made to elementary schools.

How a Matching Gift Database Can Help

A matching gift database ensures that your elementary school, along with most other organizations, isn’t missing out on any corporate philanthropy opportunities.

Double the Donation works with organizations (including K-12 schools) across the country. The search tool, which can be embedded across online fundraising tools, has information on over 20,000 companies. Here’s what it does:

  • Enables donors to search their employers.
  • Provides users with forms and up-to-date information about companies.
  • Allows nonprofits to pinpoint matching gift opportunities.

Depending on the size of your donor base, you may benefit more from 360MatchPro by Double the Donation. This tool automatically recognizes match-eligible donors, follows up with them until the match process is complete, and even creates an automated matching gift plan for you.

Determine which tool is best for your elementary school (or other organization) and start boosting your matching gift revenue!


Matching gift programs are an additional source of funding for elementary schools that most individuals overlook. By identifying all of your match opportunities, you maximize your revenue potential. Plus, a lot of companies also have volunteer grant programs, where your generous volunteers can receive grant money for your school!

By knowing about employers in your area that offer matching gifts, you set your school up for fundraising success. Start looking for these opportunities, and maximize your revenue now!

If you’re looking to learn more about corporate giving programs, make sure to check out these useful articles:

  1. Corporate Giving Programs: The Ultimate Fundraising Guide. Matching gifts aren’t the only type of corporate philanthropy. Learn about other corporate giving programs with this comprehensive fundraising guide.
  2. 30+ School Fundraising Ideas That Work (Year After Year!) Spark a few ideas for your next school fundraiser with this creative list by Snowball Fundraising.
  3. Marketing Matching Gifts. Learn a few ways to promote matching gifts to your generous donors. That way, you can boost your fundraising potential.
Learn the difference between paper and electronic matching gift forms.

Matching Gift Forms: Key Components of Corporate Match Forms

Years ago, all companies required employees to submit match requests using paper forms. While they’re still offered at some companies, more and more companies are transitioning to electronic matching gift forms.

As one of the main sources of revenue for nonprofits, matching gifts are not something your organization wants to miss out on. Instead of sticking strictly to paper forms, offer your donors (and their employers) a digital option, too!

Feel free to jump ahead and read the section that’s most pertinent to your organization:

  1. Paper Matching Gift Forms
  2. Electronic Matching Gift Forms
  3. How a Matching Gift Database Can Help

Read on to learn more about the different components of both paper and electronic match forms. As you move forward, implement these best practices in your fundraising strategy. Give your donors all the tools they need to complete a match request, and you’ll maximize your matching gift revenue. Let’s get started!
Although paper forms are used less frequently, its vital your organization understands these matching gift forms.

Paper Matching Gift Forms

Paper matching gift forms are where it all started. While most of your donors may prefer electronic forms, you’ll miss out on a substantial amount of revenue if you don’t incorporate traditional paper forms.

There are a few specific components of paper forms that your organization should be aware of when designing and distributing them to your donors.
There are different elements to paper matching gift forms.

Common Components of Paper Match Forms

Donor Section

This is where the company asks employees to provide details on the original donation. This typically includes:

  • Employee identification numbers.
  • Personal information such as a mailing address and phone number.
  • Donation amount.

Without this information, a company won’t be able to determine your organization’s eligibility, which invalidates the donor’s match request.

Nonprofit Section

On these forms, there will be specific questions pertaining to the organization. Your donor will also need to provide documentation of their donation, which requires your nonprofit to create some sort of tangible proof.

Your donor will also need to provide any other relevant information that’s requested on the form. Typical information fields listed here are:

  • The recipient organization’s name.
  • The type of organization (e.g. cultural, educational).
  • Donation date.

If the company doesn’t receive this information, they won’t be able to determine your eligibility, which means there’s no possibility of receiving a match.

View an example of a company that requires paper forms by taking a look at Norfolk Southern’s matching gift program.
There are a few common steps for submitting paper matching gift forms.

Typical Steps for Donors Submitting a Paper Match Form

Employees at corporations with paper match forms go through the following steps to submit their match requests:

  1. Make a donation.
  2. Determine if their company matches employee gifts.
  3. Determine if the recipient organization is eligible.
  4. Locate and submit the appropriate matching gift form via the designated channel (e.g. mail).

While paper forms are being used less now that society is more tech-reliant, it’s still important that your nonprofit’s team knows about the basics. That way, they can answer any questions your donors may have about submitting a paper match application.

Explore Double the Donation’s service to see how we help donors determine their matching gift eligibility and make it easy for them to submit match requests.
Your nonprofit should fully understand electronic matching gift forms, too.

Electronic Matching Gift Forms

Technology is rapidly progressing, so it makes sense that many companies have transitioned to electronic forms. Doing so not only reduces their costs in the long-run, but it also makes it easier for employees to submit match requests instantly from anywhere.

While paper forms are wonderful to have, electronic forms give your donors a bit more freedom in when and where they complete their requests. Plus, digital forms save you time by allowing the data to flow directly into your matching gift database, as well as a decent chunk of money, since you won’t have to print them off.

Before incorporating them into your fundraising strategy, learn the common components of electronic forms, so you can relay this information to your donors.
There are a few common components of electronic matching gift forms.

Common Components of Paper Match Forms

Employee Sign In / Registration

To access their companies’ electronic matching gift forms, employees usually have to sign on using their standard username and password.

If retirees are eligible to request a match through their former employer, they typically must register in order to use the system. This is often done through a third party company such as the JK-Group or Causecast. The process from here is fairly straightforward.

Employee Submission

Just like paper forms, employees go through the process of registering their match requests. This typically includes:

  1. Finding the nonprofit organization on the list of IRS 501(c)(3) organizations.
  2. Providing information about their previous donation such as the amount and date of the donation.
  3. Submitting their matching gift requests.

It may be difficult to encourage donors to complete the match request process, but keep trying (or enlist the help of a matching gift automation system). Otherwise, there’s no chance of you receiving that much-deserved revenue!

Nonprofit Verification

While the most challenging part of receiving matching gift funds is getting donors to initiate and complete the matching gift process, don’t forget that your nonprofit also plays a role. Verification is a vital step in the electronic form process.

After the employee completes the matching gift request, the nonprofit is normally notified by mail that an employee requested a match. At this point, the nonprofit must log into the company’s online verification system to confirm that the employee actually made a donation to the organization. Nonprofits may also be asked to send a letter verifying their 501(c)(3) status.

Whatever you do, do not forget to verify the gift. This is the final step before receiving a check, and the last thing you want is to slip up and miss out on the match!
Check out these electronic matching gift form examples.

Examples of Companies Utilizing Electronic Matching Gift Forms

Wondering exactly what the online matching gift process is like for your organization’s donors? Here are two articles to give you a sense of what the process looks like:

Home Depot’s Matching Gift Process Sample

Like many other businesses, Home Depot requires match forms to be filled out electronically or by phone. Electronic forms allow for easier documentation and speed up the match process.

See a demo of Home Depot’s process.

Capital One Matching Gift Process Sample

Like Boeing, Texas Instruments, and many other companies, Capital One employees utilize CyberGrants’ matching gift platform. Employees go through the process which is integrated into Capital One’s intranet.

See a demo of Capital One’s process.


A comprehensive database can help you better understand matching gift forms.

How a Matching Gift Database Can Help

At Double the Donation, we provide a summary of each company’s matching gift program to make it easy for donors to go through the process. Of course, companies have far more detailed guidelines with all sorts of fine print detailing how the program works, but this is a wonderful starting place and can give you and your donors major insight to corporate giving opportunities.

It’s up to your organization to find out all the guidelines, but Double the Donation’s matching gift database can simplify this process.

When your donors search their employers using the tool, they’ll instantly receive any available guidelines for submitting a match request to their employer. They can do this before they even submit their donation to ensure that it will be eligible.

If available, a link to online forms and other related documents will be given to them, too! Here’s an example of what you might see when searching an employer with Double the Donation’s matching gift tool:
Donors will instantly know if their employer offers matching gifts and will be given any available forms.

Donors will also see other relevant information, such as:

  • Minimum and maximum match amounts.
  • The company’s match ratio.
  • Eligibility/Nonprofit requirements.
  • Submission processes (whether online or offline).
  • Submission deadlines.
  • Whether or not there’s a volunteer grant program.

A database can give you powerful insight into your donors’ employers. Make sure you’re not missing out on these important revenue opportunities by providing your donors with all the information (i.e. guidelines and forms) they need!


Make sure you’re prepared to guide donors through the match submission process. Your team should understand the ins and outs of both paper and electronic match forms, so you’ll be able to answer any questions your donors may have.

Now that you know all about both types of forms, get out there and start maximizing your matching gift revenue!