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Matching Gift Requests

It’s Never Too Late for Donors to Submit Matching Gift Requests

Are you just jumping on the matching gift bandwagon? Worried about having to build a program from the ground up with all new donations?

Fear not, many of your past donors are still eligible for matched gifts.

Matching gifts don’t have to be submitted immediately after the donation is made. Although, it is to your benefit to encourage your donors to make the request as soon as possible because:

  1. The farther from the donation a supporter gets, the less likely he will be to follow-up with a matched gift
  2. The sooner your nonprofit receives the extra funds, the sooner it can put those funds to good use

Matching gift deadlines vary by company, so there’s still time to promote matching gifts to donors who contributed to your organization this year.

Donors simply have to fill out and submit their employer’s matching gift request forms.

Matching gift deadlines typically fall under one of three types:

  1. Within a set number of months — A company will stipulate that it will match a gift up to, for example, 3, 6, or 12 months following the initial donation.
  2. By the end of the calendar year — This option is fairly straightforward.  Employees must submit for a match within the calendar year of the donation.
  3. By the end of the calendar year with an extended grace period — In this instance, a company will grant matched gifts through the end of the calendar year and then tack on an additional month or two for employees to submit their matching gift requests.  Standard extensions go through end of January, February, or March, but rarely go past the 31st of March.

To get a better understanding what the guidelines look like in practice, let’s look at some examples.

 

Deadline #1: Within a Set Number of Months

While most companies allow donations to be submitted far after the date a donation was made, deadlines do vary. Some major companies have much more time sensitive deadlines for their matching gift programs.

Here are four companies with matching gift submission deadlines ranging from 30 days to 365 days from the donation date:

 

Adobe

Adobe Matching GiftsAdobe offers a matching gift program wherein the company matches donations up to $10,000 per employee per year. Employees are also able to submit grant requests for $250 for every 10 hours they volunteer with a nonprofit.

The company offers an easy to use online portal for employees to submit their matching gift requests and to log their volunteer hours.

Match request deadline: All matching gift requests must be submitted by employees within one year of the donation date.

Click here for additional details on Adobe’s matching gift program.

 

DirectTV

DirectTV matches donations of up to $20,000 per DIRECTV Matching Giftsemployee per a year and provides grants of $10 per hour (max $250) volunteered by an employee. DirectTV has an easy to use online submission process for both programs.

Match request deadline: All matching gift requests must be submitted by employees within six months of the donation date.

Click here for additional details on DirecTV’s matching gift program.

 

AltriaAltria Matches Donations from Employees

Altria offers a generous matching gift program (up to 30K annually per Altria employee) as well as large volunteer grants ($500 after 25 hours of volunteering).

Match request deadline: All matching gift requests must be received by Altria’s program administrator within 90 days from the date of the gift.

Click here for additional details on Altria’s matching gift program.

 

Fannie Mae

Fannie Mae's Matching Gift Program

Fannie Mae matches employee donations up to $5,000 annually and offers grants when employees volunteer. Unfortunately some organizations miss out on this funding since they aren’t ensuring donors submit matching gift requests in a timely manner.

Match request deadline: Fannie Mae donors and volunteers must submit a matching gift request within 30 days of the date of the donation, or by December 31st of each year, whichever is sooner.

Click here for additional details on Fannie Mae’s matching gift program.

 

Deadline #2: End of Calendar Year

Many companies ask that employees submit their match requests in a timely manner but will still match donations made in a calendar year until December 31st of that year.

Here are a few examples:

Aetna

Aetna Matching Gift ProgramAetna matches donations from employees and retirees up to $5,000 per individual per year. Aetna also enables employees to allocate a $300 grant to a nonprofit after they volunteer for 20 hours in year.

Match request deadline: Employees are encouraged to submit the matching gift request as soon as possible, but have until December 31st to submit their matching gift requests.

Click here for additional details on Aetna’s matching gift program.

 

Freeport-McMoRan

Freeport McMoRan Matching GiftsFreeport-McMoRan matches donations of up to $40,000 per employee per year to a wide range of nonprofits. The first $1,000 donated is matched at a 2:1 rate. Anything above $1,000 is matched at a dollar for dollar rate.

Match request deadline: While Freeport-McMoRan encourages employees to submit matching donation requests at the time of the initial donation, employees can submit matches until Dec. 31st of the year following the date of the donation.

Click here for additional details on Freeport-McMoRan’s matching gift program.

 

Deadline #3: End of Calendar Year + Grace Period

Matching Gift Deadlines with Grace Periods

Boeing

Boeing offers a monetary match, a volunteer grant match, and a grant when employees participate in a fundraising event such as a walk or run for a cause. The deadlines for all three of Boeing’s employee giving programs are as follows:

Employee deadline: Boeing employees must submit gift match requests no later than January 31st of the year following the contribution / participation.

Nonprofit deadline: Organizations must verify the employee submission request no later than April 15th of the year following the contribution / participation.

Click here for additional details on Boeing’s matching gift program.

 

VerizonVerizon Matches Donations from Employees

Verizon matches donations up to $5,000 annually to educational institutions and up to $1,000 annually to all other nonprofits.

The Verizon Foundation also provides grants of $750 to organizations where an employee volunteers for at least 50 hours in a calendar year.

Employee deadline: Matching gift requests must be entered into the electronic matching gift system before March 31st of the year following the date of the donation.

Organization deadline: Organizations must also confirm the donation request by March 31st.

Click here for additional details on Verizon’s matching gift program.

 

Bank of America / Merrill LynchBank of America Matches Donations

Bank of America (including Merrill Lynch) matches employee donations to nearly all nonprofits. The company also provides grants when employees volunteer on a regular basis.

Employee deadline: Employees must complete an application and have the recipient organization verify the gift. This information must be received by March 31st of the year following the date of the donation.

Organization deadline: Organizations must verify donations by May 15th of the year following the date of the donation.

Click here for additional details on Bank of America’s matching gift program.

 

MeadWestvacoMeadWestVaco Match Donations

MeadWestvaco offers multiple types of employee giving programs.

MeadWestvaco matches all donations to educational institutions, provides grants when employees volunteer, and matches donations to all organizations when employees are volunteer leaders with the organization.

Employee deadline: MeadWestvaco employees must submit their portion of the matching gift request form by March 31st of the year following when the donation was made.

Organization deadline: Organizations also have until March 31st of the year following when the donation was made to verify the donation and submit the completed match request.

Click here for additional details on MeadWestvaco’s matching gift program.

Microsoft Matching Gift Figures

Matching Gift Forms | Basic Components of Corporate Match Forms

Years ago, all companies required employees to submit match requests using paper forms. While they’re still offered at some companies, more and more companies continue to transition to electronic matching gift forms. This article is dedicated to outlining the different components of both paper and electronic match forms.

Paper Matching Gift Forms

Common Components of Paper Match Forms

Guidelines

At Double the Donation, we provide a summary of each company’s matching gift program to make it easy for donors to go through the process. Of course, companies have far more detailed guidelines with all sorts of fine print detailing how the program works.

Donor Section

This is where the company asks employees to provide details on the original donation. This typically includes:

  • Employee identification numbers
  • Personal information such as a mailing address and phone number
  • Details on the organization receiving the donation (Name, address, etc.)
  • Amount of the donation

Nonprofit Section

This is where the nonprofit verifies that the employee actually made the donation.

View an example by taking a look at Norfolk Southern’s matching gift program.

Typical Steps for Donors Submitting a Paper Match Form

Employees at corporations with paper match forms go through the following steps to submit their match requests:

  1. Make a donation
  2. Determine if their company matches employee donations
  3. Locate and submit the appropriate matching gift form

We encourage you to explore Double the Donation’s service to see how we help donors determine their matching gift eligibility and make it easy for them to submit match requests.

Electronic Matching Gift Forms

It’s the 21st century so it makes sense that many companies have transitioned to electronic forms. Doing so not only reduces their costs in the long-run, but also makes it’s easier for employees to submit match requests instantly from anywhere.

Common Components of Paper Match Forms

Employee Sign In / Registration

Employees usually use their standard username and password to access the company’s electronic matching gift submission form. Sometimes retirees must register in order to use the system. This is often done through a third party company such as the JK-Group, Amerigives, or Causecast.

Employee Submission

Employees go through the process of registering their match requests. This typically includes:

  1. Finding the nonprofit organization from the list of IRS 501(c)(3) organizations
  2. Providing information about their previous donation such as the amount and date of the donation
  3. Submitting their matching gift requests.

Nonprofit Verification

While the most challenging part of receiving matching gift funds is getting donors to initiate the matching gift process, don’t forget that your nonprofit also has a role to play.

After the employee registers the matching gift request, the nonprofit is normally notified by mail that an employee requested a match. At this point, the nonprofit must log into the company’s online verification system to confirm that the employee actually made a donation to the organization. Nonprofits may also be asked to send a letter verifying their 501(c)(3) status.

Examples of Companies Utilizing Electronic Matching Gift Forms

Wondering exactly what the matching gift process is like for your organization’s donors? Here are two articles which also include detailed screenshots:

Home Depot’s Matching Gift Process Sample

Like Kimberly-Clark, Nestle, and many other major corporations, Home Depot leverages Amerigives’ matching gift platform.

See a demo of Home Depot’s process >

Capital One Matching Gift Process Sample

Like Boeing, Texas Instruments, and many other companies, Capital One employees utilize CyberGrants’ matching gift platform. Employees go through the process which is integrated into Capital One’s intranet.

See a demo of Capital One’s process >

Los Angeles Matching Gifts

Los Angeles Companies that Match Employee Donations

Double the Donation may be based in Atlanta, but we serve nonprofit clients all across the country! In fact, in the U.S. we have clients as far east as Miami and as far west as San Francisco.

In California, our clients range from educational foundations (ex. Lafayette Partners in Education), health and human service organizations (ex. Lazarex Cancer Foundation), civic and community based nonprofits (ex. YMCA of Orange County), and everything in between.

Today, we want to take a trip to the west coast to highlight some LA-based companies that match employee donations via matching gift and volunteer grant programs.

Quick Statistics on Los Angeles Matching Gift Companies

Did you know that many California public schools are now asking parents of students to donate upwards of $400 per student, per year? Due to the wealth of companies in Los Angeles focusing their philanthropic efforts on educational institutions, many nonprofits and K-12 public schools are raising tens of thousands of dollars annually via matching gifts.

  • In 2012, 53 California-based companies graced the Fortune 500 list, 4 of which are based in Los Angeles.
  • 65% of Fortune 500 companies offer matching gift programs.
  • 40% of Fortune 500 companies offer volunteer grant programs.

Major Companies in Los Angeles with Employee Giving Programs

AT&T matches employee giftsAT&T

AT&T is the largest provider of mobile and fixed telephone systems in the United States. As of 2016, it is the seventh largest company in the U.S. by total revenue.

While AT&T doesn’t offer a “matching gift program” the company supports the organizations which employees are passionate about through its Cause Cards program.

Cause Cards are grants from the AT&T Foundation given to eligible charities recommended by employees. All employees that participate in the annual Employee Giving Campaign will be eligible to receive a Cause Card.

Eligible nonprofits include:

  • Educational institutions (K-12 and higher education)
  • Arts & cultural organizations
  • Environmental organizations
  • Civic and community organizations
  • Health and human service organizations
  • And many other 501(c)3 organizations

Employee pledges will be eligible for a Cause Card on a sliding scale based on a percentage of total giving. These Cause Cards are expected to range from $25 – $250. Employees will be notified of the value of the Cause Card and the deadline by which they need to redeem it by making a recommendation for an AT&T Foundation grant to an eligible 501(c)(3) charity of their choice.

Click here for additional details on AT&T’s matching gift program.

JP Morgan matches employee donationsJPMorgan Chase & Co.

JPMorgan Chase & Co. is the largest bank in the United States based on assets ($2 trillion, according to Forbes magazine.)

JPMorgan offers not only a robust matching gift program on a monetary basis (donations from $25 to $1,000), but a very comprehensive volunteer grant program that includes both individual and group volunteers.

Individual Volunteer Grants – Individuals who volunteer on a regular basis are eligible to request volunteer grants. Amounts are as follows:

  • 15 – 24 volunteer hours –> $150 grants
  • 25 – 49 volunteer hours –> $250 grants
  • 50 – 74 volunteer hours –> $500 grants
  • 75 – 99 volunteer hours –> $750 grants
  • 100 or more volunteer hours –> $1,000 grants

Team Volunteer Grants – Teams of three or more employees or retirees who volunteer together are eligible for team volunteer grants based on the combined volunteer hours. Amounts are as follows:

  • 5 – 24 combined volunteer hours =  $150 grants
  • 25 – 49 combined volunteer hours = $250 grants
  • 50 – 74 combined volunteer hours = $500 grants
  • 75 – 99 combined volunteer hours = $750 grants
  • 100 or more combined volunteer hours = $1,000 grants

Click here for additional details on JPMorgan Chase & Co.’s matching gift program.

Capital Group Companies Matches Donations 2:1The Capital Group Companies

The Capital Group Companies is a financial investment services company with assets upward of $1 trillion. With about 7,000 employees worldwide, TCGC offers a very generous matching gift program, providing a 2:1 match on donations anywhere from $100-$5,000. That’s essentially tripling a donation!

TCGC also offers a volunteer grant program that encourages employees to volunteer at least 10 hours with an organization, after which it will provide a grant of $10 per hour for up to 50 hours.

Click here for additional details on The Capital Group Companies’ matching gift program.

Wells Fargo Donation MatchingWells Fargo & Company

Wells Fargo, which acquired Wachovia, is the fourth largest bank in the United States, with reported revenue of over $86 billion. Wells Fargo also boasts a massive employee base, at just about 265,000. Wells Fargo matches, dollar-for-dollar, donations to accredited public or private educational institutions and educational foundations, anywhere from $25-$6,500.

Possibly even more impressive, though, is Wells Fargo’s volunteer grants program. It annually awards more than $500,000 in volunteer grants to organizations employees volunteer for in their communities. There isn’t a minimum number of hours required or a specific donation amount awarded, but employees apply directly through the Wells Fargo Foundation.

Click here for additional details on Wells Fargo & Company’s matching gift program.

Additional Los Angeles Matching Gift Programs

There are countless other major employers in the Los Angeles area that match employee donations. These include major employers such as:

  • Amgen
  • Bank of America
  • Boeing
  • Edison International
  • Home Depot
  • Kaiser Permanente
  • Northrop Grumman
  • Pfizer
  • Walt Disney

We highly encourage your nonprofit organization to share the above companies with employees in your fundraising, development, and membership teams, making sure they’re at least familiar with which companies will double donations made by employees.

Matching Gift Companies

What’s Next?

Interested in learning more about how Double the Donation’s tools help nonprofits increase fundraising from employee giving programs? Take a tour of our matching gift service.

Seattle Matching Gifts

Companies with Matching Gift Programs in Seattle, Washington

Double the Donation works with nonprofits across the country to increase their fundraising through matching gift programs and corporate volunteer grants.

Donors who work for companies offering such programs can double, even triple their contributions to the nonprofit organization.

In this article, we take a look at some of the top companies in Seattle, Washington offering matching gift programs.

Seattle, Washington Matching Gifts:

Seattle is the largest city in the Pacific Northwest, with a population of around 4 million people. The city is home to the Seattle-Tacoma airport and the 8th largest port in the US, both of which are major hubs for trade.

Some of the nation’s most philanthropic Fortune 500 companies have a presence in Seattle. Additionally, even after moving its headquarters to Chicago, Boeing remains the largest private employer in the city.

Seattle has become a leader in sustainable, green living. Companies have taken notice and many employers in Seattle have become champions of corporate social responsibility. One way the largest companies are giving back to the community is with corporate matching gift programs.

Starbucksstarbucks

Starbucks opened its first shop over 40 years ago in Seattle, Washington. Since that point, Starbucks not only has become one of the world’s most recognizable brands but is also a corporate social responsibility champion.

Starbucks offers a matching gift program where the company matches up to $1,500 in donations per employee each year.

Full-time, part-time, and retired employees are eligible for the program.

Read more about Starbucks’ matching gift program.

Microsoftdezeen_Microsoft-logo-3

As one of the most generous corporate philanthropists in not only Seattle but the world, it should come as no surprise that Microsoft offers a variety of employee giving programs.

Through its employee match program, the company doubles employee donations to nearly all nonprofits. Within the last two years, Microsoft has increased its matching gift maximum from an already impressive $12,000 to a tremendous $15,000.

To make things even better, Microsoft also has a volunteer grant program where the company donates $25 to organizations for every hour its employees volunteer and provides each new employee with a small grant to allocate to a nonprofit of his or her choosing.

Read more about Microsoft’s matching gift program.

Wells FargoWF

As a top Fortune 500 company, Wells Fargo & Company has a strong presence in Seattle and many other major US cities.

While Wells Fargo only matches donations to educational institutions, its $5,000 limit for each employee is still very generous. The minimum matched by Wells Fargo is $25.

Read more about the Wells Fargo matching gift program.

QuoteWizardQuoteWizard Matching Gifts

While Quote Wizard has only a little over 100 employees, it’s a well known company in Seattle. As a way of giving back it offers a matching gift program where donations are quadrupled (3:1 match).

Read more about QuoteWizard’s matching gift program.

Boeing

A well known presence in Seattle, Boeing offers a matching program for employees who give to educational institutions, environmental causes, and many other nonprofit organizations.

The company will match gifts between $25 and $6,000.

Boeing also provides grants to nonprofits where employees dedicate their time. For every 25 hours a Boeing employee volunteers he or she can request a $250 grant. Plus the company provides $100 grants as a way to recognize employees who participate in fundraising walks, bikes, and runs.

Read more about Boeing’s matching gift program.

Intermec FoundationIntermec Matching Gift Program

With a 5:1 match on donations from employees and directors, it’s safe to say the Intermec Foundation offers one of the most generous matching gift programs in the corporate world.

The Intermec Foundation will provide up to $75,000 in matching funds per employee per year and up to $150,000 in matching funds per director per year.

For example, let’s say an Intermec Foundation employee donates $2,000 to a nonprofit. Assuming the individual follows the easy process to submit a matching gift the Intermec Foundation will then provide a matching gift of an additional $10,000.

Eligible nonprofits include:

  • K-12 schools, colleges and universities (and related tax-exempt support organizations)
  • Organizations which are educational in nature
  • Arts or cultural programs, including without limitation museums
  • Health and human services organizations, including without limitation medical research

Read more about the Intermec Foundation’s matching gift program.

Liberty Mutual Group

liberty

The Liberty Mutual Group provides matching funds to select types of organizations during Give with Liberty, the company’s annual giving campaign.

Through online pledging and payroll deduction, Liberty Mutual matches 50 cents on every dollar that employees donate to a wide variety of social service nonprofits.

Read more about the Liberty Mutual Group’s matching gift program.

Alaska Airlines

alaska-air-matching-giftsAlaska Airlines shows its presence in the corporate giving world by working with nonprofit groups in the areas of health and human services, arts and cultural programs, as well as education, environmental, and civic organizations.

They will match gifts of a minimum of $50 and a maximum of $4,000.

Alaska Air also gives organizations volunteer grants of $10 per hour, up to $1,000, after an employee volunteers at that organization for a minimum of 5 hours.

Learn more about Alaska Air’s matching gift program.

Portland Matching Gifts

Portland, Oregon Companies with Employee Matching Gift Programs

Matching Gifts Help Nonprofits?

If your donors work for a company with a matching gift program their donations can be matched be their companies. Double the Donation can help you optimize your fundraising from sources like matching gifts and double your donations overnight. Start your journey here at Double the Donation. There are many resources across the site to help nonprofits increase their fundraising.

List of Companies with Matching Gift Programs in Portland

Portland is known for it’s forward-thinking, progressive culture. Many companies have adopted these attitudes and now offer a wide variety of corporate philanthropy initiatives. Portland is the capital and most populous city in Oregon. While only 2 Fortune 500 companies are headquartered in the city, many others have a strong presence. Check with your donors to see if their companies match charitable donations.

In the meantime, check out these companies that are currently offering matching gift benefits to their employees and be sure to take advantage of this vital fundraising source.

Nike

Nike will match up to $2,500 per employee to most charitable organizations. They will also match $1,000 a year for part-time employees.

Read more about Nike’s matching gift program.

Siemens

Siemens AG will match donations on a 1:1 ratio to educational institutions. Each employee is eligible to have up to $2,000 matched by the company.

Read more about the Siemens matching gift program and volunteer grants.

U.S. Bank

U.S. Bank matches $3,000 donations to many types of nonprofit organizations. Does your nonprofit qualify?

Read more about Bancorp/ U.S. Bank’s matching gift program.

Wells Fargo

Wells Fargo will match up to $6,500 a year to educational institutions. The company also has a dynamic volunteer grant program.

Read more about the Wells Fargo matching gift program.

Want to learn more about how Double the Donation can help your organization? Read about some of our nonprofit clients here.