Microsoft Matching Gift Figures

Directing Donors to Matching Gift Forms | 4 Standard Methods

Does your organization have a strategy in place to maximize fundraising from employee matching gift programs? If not, taking donors and members to company specific matching gift forms is a great place to start.

Directing donors and members directly to matching gift forms is far more effective than suggesting they “reach out to HR”. In fact, it’s one of the most effective ways your organization can increase fundraising from corporate matching gift programs.

At Double the Donation, we utilize four different approaches to directing your organizations donors and members to the forms they need to submit matching gift requests. We know each method isn’t created equal, so we’ve prioritized the information we provide to donors to maximize the likelihood they’ll submit a matching gift request.

This post is designed to shed light on the prioritization process we use to ensure your donors can easily double their donations. Feel free to contact us via email or schedule time to chat with someone from our team if you have any questions.

Direct Donors to the Electronic Matching Gift Submission Process (1st Preference)

Many of the largest companies offer an electronic matching gift submission process. While a few companies have developed their own proprietary process, the majority of companies contract the matching gift administration process out to a vendor (ex. Easymatch, Cybergrant, etc.)

Fortunately for nonprofits, in the majority of instances the electronic login page is actually publicly available on a website which anyone can access. We direct donors to the login page where they enter their username and password and then proceed through the matching gift submission process.

Wondering what the electronic submission process is like for a donor? Read our article that includes a walkthrough of Home Depot’s electronic matching gift submission process.

Rationale: Your donors are already online and looking for company specific matching gift information. They’re most likely to submit a match request electronically, especially since once at the proper location, it only takes a few minutes.

View an example of Abbott Laboratories matching gift details page where we direct donors to an electronic submission process.

Link to the company’s matching gift website where forms are located  (2nd Preference)

While more and more companies continue to migrate over to an electronic submission process, many still require donors to print out / fill out a paper matching gift form. In many cases the form is posted out on a publicly accessible website so we direct donors to the company page where the matching form can be downloaded.

The two possible approaches were for us to download these forms and host them on Double the Donation’s servers or direct donors to the actual company page where the forms are hosted. After testing both strategies, we ultimately decided on the latter

Rationale: While directing donors to a company page to download the form involves an extra step, we see it as the preferred method for providing donors with the form. It ensures they have access to the most up-to-date form as well as reassures them the matching program is still active form.

Click here to view an example of Marathon Oil’s matching gift details page where we direct donors to an electronic submission page

Provide Donors with the Matching Gift Form on our Servers – (3rd Preference)

If a company requires employees to submit a paper matching gift form, we do our best to provide the donor with a copy of the form. If it isn’t posted publicly on the company’s website, we request that the company provide us with a copy of the form.

In these cases we host the form on our server (typically as a PDF) so your donors can easily download it.

Rationale: Providing a copy of the form enables a donor to submit the matching gift request without having to dig around for additional information.

Click here to view an example of Coca-Cola’s matching gift details page where we provide a copy of Coke’s matching gift form. 

Redirect Donors to the Company Intranet or HR / Community Relations Contact

Unfortunately we don’t always have the best access to the matching gift forms your donors need. Typically this is for one of the following two reasons:

  1. There’s an electronic submission process which can only be accessed over the company intranet.
  2. The form is posted on the company intranet, but the company didn’t want to share a copy with Double the Donation.

In these cases we typically redirect donors to the company intranet. If it’s an online submission process, we notify the donor of this and ask them to go to a specific location on the intranet or to search for “matching gifts.” If there’s a paper form, we provide it via a link or host the form on our servers.

Rationale: While this is less than ideal, just telling donors “Hey, company XYZ will match your donation up to $5,000 and your organization is eligible” increases the likelihood they’ll log into the company intranet to retrieve the form.

Learn How to Raise More Money from Employee Matching Gift Programs.

Social Media Posts Matching Gifts

12 Social Media Posts About Matching Gifts to Schedule Today

Social Media and Matching Gift Programs

Social media – we all use it in one way or another. But are you maximizing the impact of your social media platforms for your fundraising efforts? Promote corporate matching gift options using Twitter, Facebook, and the like, as a quick and easy, and cost effective way (read: free) to reach your digitally savvy masses!

One great thing about social media is the ability to schedule posts in advance and on a recurring basis, so you don’t even have to remember to do it again for quite some time.

Here are 12 sample posts (Twitter and/or Facebook) we’ve created for your organization to utilize, just so you can see how easy it can be. Remember, Twitter posts must be 140 characters or less, but Facebook has no limit.

Sample Matching Gift Posts for TwitterTwitter can be used to promote matching gifts

  1. Did you know your gift can be doubled, tripled & even quadrupled? Your employer might offer matching gift programs. <Your Double the Donation URL>
  2. Did you donate to us in 2012? There’s still time to submit a matching gift request from your employer! <Your Double the Donation URL>
  3. It’s February – do you love us? We love you, too! Click here to see if your company will double your donations:  <Your Double the Donation URL>
  4. Ever wonder if your employer matches donations? Search our database to learn more about your employer at <Your Double the Donation URL>
  5. Last year, we raised $X from corporate matching gift programs – help make 2013 a better year! <Your Double the Donation URL>
  6. Did you know that tons of organizations offer matching gift opportunities? Check to see if yours does. <Your Double the Donation URL>
  7. It takes just a few minutes to submit corporate employee matching gift forms… have you submitted yours? <Your Double the Donation URL>

Sample Matching Gift Posts for FacebookFacebook is a great platform to promote matching gift programs

  1. We sincerely appreciate all donations to <Your Organization’s Name>! Did you know that your generosity has the potential to be doubled, tripled, or even quadrupled? Check to see if your employer offers a matching gift program! <Your Double the Donation URL>
  2. What do Microsoft, Bank of America, IBM, and Verizon all have in common? Each one matches donations made by their employees’ to nonprofit organizations. This means that if you donate, or have donated to <Your Organization’s Name>, and work for one of these four companies, the company will double your donation. Many major employers offer similar programs. Search <Your Double the Donation URL> to find out if your employer offers something like this, as well as to access program guidelines, how-to instructions, and relevant forms. Thanks in advance for taking five minutes to double your donation!
  3. A huge thanks to all of our donors, and a double thanks to those who submit matching fund requests from their employers! Does your employer offer a program like this? Check today! <Your Double the Donation URL>Matching Donation Banner Ad
  4. Help us <Your Organization’s Mission>. Ask your employer to match, double, or even triple your donation today! Check out your organization’s matching gift options here: <Your Double the Donation URL>
  5. We like to brag that our donors are the best. Not only do they contribute to us, but they also take the extra step to see if their employer offers a matching gift program that may double the total donation to our organization! Have you checked to see if your company offers a matching gift option? Thanks for being a super donor if so! Check here to see if your company has a program like this: <Your Double the Donation URL>

For more information on how to use social media to market matching gift programs, check out some additional social media ideas.

Utilizing Matching Gift Programs

Do you work at a nonprofit? If so, take a look at Double the Donation’s matching gift service.

We work with nonprofits across the country to help them increase fundraising from employee matching gift and volunteer grant programs. For many nonprofits, it can be a challenge to track where employees work and communicate out matching gift information to donors.

Let Double the Donation do the hard work of maintaining accurate records of companies which offer employee giving programs. Set up a custom website today which your nonprofit can use to raise more money from employee giving programs.

Phoenix Philanthropy

Companies in Phoenix, Arizona with Matching Gift Programs

If your donors work for a company with a matching gift program their donations can be matched be their companies.

Unfortunately, many employees have no idea that these benefits exist. Double the Donation can help you optimize your fundraising from sources like matching gifts and double your donations overnight.

A great place to start your search for matching companies is right here.

List of Companies with Matching Gift Programs in Phoenix, Arizona.

The capital, and largest city in Arizona, Phoenix is also the 12th largest metro area in the US. The local economy is diversified into fields such as technology and telecommunications, education, and commerce. The city headquarters 4 of the Fortune 500 companies and is also home to 30 consulates.

Check out these companies that are currently offering matching gift benefits to their employees. Be sure to take advantage of this vital fundraising source.

Freeport-McMoRanFreeport-McMoRan-Copper-Gold-Inc.

Freeport-McMoRan will triple donations up to $1,000 and will then match donations above the $1,000 limit, up to $40,000 a year. Does your organization qualify?

Read more about the Freeport McMoRan employee giving program.

General Dynamicgd-logo

General Dynamics does not currently offer an employee matching gift service. However, they do have a volunteer grant program that could be worth $1,000 to nonprofits for every employee that spends 25 hours volunteering for them.

Read more about General Dynamics volunteer grant service.

IntelIntel

Intel will double donations up to $10,000. They match to a wide range of educational institutions, from universities to local PTA groups.

The minimum gift Intel will match is $25.

Read more about the Intel matching gift program.

Wells FargoWF

Wells Fargo matches on a 1:1 ratio. All employees can take part in the program and have donations up to $6,500 doubled. The company also has a volunteer grant program.

Read more about the Wells Fargo matching gift and volunteer grant program.

Seattle Matching Gifts

Companies with Matching Gift Programs in Seattle, Washington

Double the Donation works with nonprofits across the country to increase their fundraising through matching gift programs and corporate volunteer grants.

Donors who work for companies offering such programs can double, even triple their contributions to the nonprofit organization.

In this article, we take a look at some of the top companies in Seattle, Washington offering matching gift programs.

Seattle, Washington Matching Gifts:

Seattle is the largest city in the Pacific Northwest, with a population of around 4 million people. The city is home to the Seattle-Tacoma airport and the 8th largest port in the US, both of which are major hubs for trade.

Some of the nation’s most philanthropic Fortune 500 companies have a presence in Seattle. Additionally, even after moving its headquarters to Chicago, Boeing remains the largest private employer in the city.

Seattle has become a leader in sustainable, green living. Companies have taken notice and many employers in Seattle have become champions of corporate social responsibility. One way the largest companies are giving back to the community is with corporate matching gift programs.

Starbucksstarbucks

Starbucks opened its first shop over 40 years ago in Seattle, Washington. Since that point, Starbucks not only has become one of the world’s most recognizable brands but is also a corporate social responsibility champion.

Starbucks offers a matching gift program where the company matches up to $1,500 in donations per employee each year.

Full-time, part-time, and retired employees are eligible for the program.

Read more about Starbucks’ matching gift program.

Microsoftdezeen_Microsoft-logo-3

As one of the most generous corporate philanthropists in not only Seattle but the world, it should come as no surprise that Microsoft offers a variety of employee giving programs.

Through its employee match program, the company doubles employee donations to nearly all nonprofits. Within the last two years, Microsoft has increased its matching gift maximum from an already impressive $12,000 to a tremendous $15,000.

To make things even better, Microsoft also has a volunteer grant program where the company donates $25 to organizations for every hour its employees volunteer and provides each new employee with a small grant to allocate to a nonprofit of his or her choosing.

Read more about Microsoft’s matching gift program.

Wells FargoWF

As a top Fortune 500 company, Wells Fargo & Company has a strong presence in Seattle and many other major US cities.

While Wells Fargo only matches donations to educational institutions, its $5,000 limit for each employee is still very generous. The minimum matched by Wells Fargo is $25.

Read more about the Wells Fargo matching gift program.

QuoteWizardQuoteWizard Matching Gifts

While Quote Wizard has only a little over 100 employees, it’s a well known company in Seattle. As a way of giving back it offers a matching gift program where donations are quadrupled (3:1 match).

Read more about QuoteWizard’s matching gift program.

Boeing

A well known presence in Seattle, Boeing offers a matching program for employees who give to educational institutions, environmental causes, and many other nonprofit organizations.

The company will match gifts between $25 and $6,000.

Boeing also provides grants to nonprofits where employees dedicate their time. For every 25 hours a Boeing employee volunteers he or she can request a $250 grant. Plus the company provides $100 grants as a way to recognize employees who participate in fundraising walks, bikes, and runs.

Read more about Boeing’s matching gift program.

Intermec FoundationIntermec Matching Gift Program

With a 5:1 match on donations from employees and directors, it’s safe to say the Intermec Foundation offers one of the most generous matching gift programs in the corporate world.

The Intermec Foundation will provide up to $75,000 in matching funds per employee per year and up to $150,000 in matching funds per director per year.

For example, let’s say an Intermec Foundation employee donates $2,000 to a nonprofit. Assuming the individual follows the easy process to submit a matching gift the Intermec Foundation will then provide a matching gift of an additional $10,000.

Eligible nonprofits include:

  • K-12 schools, colleges and universities (and related tax-exempt support organizations)
  • Organizations which are educational in nature
  • Arts or cultural programs, including without limitation museums
  • Health and human services organizations, including without limitation medical research

Read more about the Intermec Foundation’s matching gift program.

Liberty Mutual Group

liberty

The Liberty Mutual Group provides matching funds to select types of organizations during Give with Liberty, the company’s annual giving campaign.

Through online pledging and payroll deduction, Liberty Mutual matches 50 cents on every dollar that employees donate to a wide variety of social service nonprofits.

Read more about the Liberty Mutual Group’s matching gift program.

Alaska Airlines

alaska-air-matching-giftsAlaska Airlines shows its presence in the corporate giving world by working with nonprofit groups in the areas of health and human services, arts and cultural programs, as well as education, environmental, and civic organizations.

They will match gifts of a minimum of $50 and a maximum of $4,000.

Alaska Air also gives organizations volunteer grants of $10 per hour, up to $1,000, after an employee volunteers at that organization for a minimum of 5 hours.

Learn more about Alaska Air’s matching gift program.

Portland Matching Gifts

Portland, Oregon Companies with Employee Matching Gift Programs

Matching Gifts Help Nonprofits?

If your donors work for a company with a matching gift program their donations can be matched be their companies. Double the Donation can help you optimize your fundraising from sources like matching gifts and double your donations overnight. Start your journey here at Double the Donation. There are many resources across the site to help nonprofits increase their fundraising.

List of Companies with Matching Gift Programs in Portland

Portland is known for it’s forward-thinking, progressive culture. Many companies have adopted these attitudes and now offer a wide variety of corporate philanthropy initiatives. Portland is the capital and most populous city in Oregon. While only 2 Fortune 500 companies are headquartered in the city, many others have a strong presence. Check with your donors to see if their companies match charitable donations.

In the meantime, check out these companies that are currently offering matching gift benefits to their employees and be sure to take advantage of this vital fundraising source.

Nike

Nike will match up to $2,500 per employee to most charitable organizations. They will also match $1,000 a year for part-time employees.

Read more about Nike’s matching gift program.

Siemens

Siemens AG will match donations on a 1:1 ratio to educational institutions. Each employee is eligible to have up to $2,000 matched by the company.

Read more about the Siemens matching gift program and volunteer grants.

U.S. Bank

U.S. Bank matches $3,000 donations to many types of nonprofit organizations. Does your nonprofit qualify?

Read more about Bancorp/ U.S. Bank’s matching gift program.

Wells Fargo

Wells Fargo will match up to $6,500 a year to educational institutions. The company also has a dynamic volunteer grant program.

Read more about the Wells Fargo matching gift program.

Want to learn more about how Double the Donation can help your organization? Read about some of our nonprofit clients here.

Minneapolis Matching Gifts

Employers in Minneapolis, Minnesota which Match Donations

Nonprofits and Matching Gift Programs

Double the Donation has received several requests asking about matching gift programs in Minneapolis. To clear up some of the confusion we created this post highlighting some of the top companies in the area that currently offer these programs. Matching gifts can increase nonprofit fundraising without asking donors to contribute more of their own funds.

List of Companies in Minneapolis with Matching Gifts

The city of Lakes just so happens to be the largest city in the state of Minnesota. 5 Fortune 500 companies are based out of the city and several foreign corporations are starting to place offices in Minneapolis. The area has an estimated GDP of around 200 billion dollars. Many of the companies with a presence in the city also offer matching gift or volunteer grant programs.

If a nonprofit has donors working for any of these companies their donations could be doubled. Check out this list of some of the companies in Minneapolis with the best matching gift programs.

Hormel Foods

Hormel Foods will match up to $15,000 a year donated to a school. They will also match up $1,000 a year per employee. Employees can donated upwards of $10,000 a year to colleges and universities and have the gift matched 1:1

Read more about Hormel’s education matching gift program.

 

General Mills

General Mills, another food industry giant, also offers matching gifts. General Mills will match gifts made up to $5,000 per employee. See if your organization is eligible.

Read more about the General Mills matching gift program.

 

U.S. Bancorp

U.S. Bancorp will match up to $3,000 annually. The company also has a volunteer grant program that will pay nonprofits $5 per hour an employee spends volunteering for their organization.

Read more about the U.S. Bancorp matching gift program.

 

Graco

Through The Graco Foundation the company provides donations to nonprofits which Graco employees support.

Each year through the Employee Giving Campaign, every contribution made by Graco employees to eligible nonprofit organizations is matched $1 for $1 by the Foundation.

Graco also offers a Dollars for Doers Program where the Foundation donates $1,000 to any eligible nonprofit organization where an employee has volunteered 50 hours or more. And the best part is that time that a spouse or dependent of a Graco employee volunteers counts toward the 50 hours.

Read more about Graco’s matching gift and dollar for doers programs.

St. Petersburg Matching Gifts

Companies with Matching Gift Programs in Tampa, Florida

Nonprofit Matching Gift Programs

Matching gifts are becoming a favorite way of giving among America’s top companies. Matching gifts are an easy way to double your current donations. Familiarize your organization staff with this list of companies.

Unfortunately, many donors are unaware that their companies have these programs. Often the responsibility falls on nonprofits to inform their donors.

List of Companies in Tampa

Tampa has a dynamic economy that relies on industry, national defense, tourism, and shipping. The city is home to several multinational corporations and Fortune 1000 companies, many of which operate employee giving programs.

Learn about the top companies in Tampa, Fl with matching gift programs. Use this list to help your organization optimize its fundraising efforts.

Honeywell

Honeywell  does not currently offer matching gift programs, but it does offer an employee volunteer grant program. Volunteers can earn up to $500 for a nonprofit by volunteering 50 hours.

Read more about the Honeywell employee volunteer grants.

Humana

Humana will match up to $1,000 for each of its employees who donate to eligible causes. The company also offers an interesting incentive for volunteers.

Read more about Humana’s employee giving programs.

Publix

Publix will match donations made between $25 and $5,000 per employee. Part-time workers and retirees are eligible.

Read more about the Publix matching gift program.

USAA

USAA will match gifts made between $25 and $500. They match on a 1:1 ratio. See if your organization is eligible.

Read more about the USAA matching gift program.

Interested in learning how Double the Donation increases nonprofit fundraising with employee matching gifts?

Tax Deductible Donations Matching Gifts

Determining the Tax Deductible Component of Donations for Matching Gift Purposes

If your organization derives a significant amount of funding from membership programs, annual fundraising galas, or special events, you may have wondered whether those donations are eligible for corporate matching gift programs.

Well the facts are in; your organization may be leaving money on the table by not promoting matching gifts to these donors. In almost every case, the tax deductible component of nearly all cash and stock contributions are eligible to be doubled through employer matching gift programs.

Learn more about corporate matching gift programs.

Tax Deductibility for Matching Gifts

Nonprofit organizations that raise funds through events and memberships should let attendees know the dollar amount that is tax deductible for IRS income tax reporting purposes. The tax deductible amount of the donation, event ticket, or membership is also what donors should submit to their employer’s matching gift program.

The AFP (Association of Fundraising Professionals) states:

The tax-deductible or contributed portion of a ticket is the amount over and above the fair market value (FMV) of any benefits received. It is the responsibility of the organization putting on the event to determine the FMV and to inform the participants of the amount of the contributed portion.

View details on many of the largest national employers which offer matching gift programs.

Calculating the Tax Deductible Amount which can be Matched

It’s up to the nonprofit organization to determine the tax deductible amount of each contribution for tax and matching gift purposes. The first step is to determine the FMV of the benefits received.

One of the most common ways to determine this amount is to compare the benefits received by the donor to what those benefits would cost if it were not a fundraiser.

For example, let’s say you charge $1,000 for an annual Gala ticket. Included in the Gala is a performance by a well known band and a five course dinner. You may determine that the dinner would cost $50 from a local restaurant and a ticket to see the band would cost $100. In this case, the fair market value of the Gala ticket would be $15o which means the tax deductible component of the ticket would be $850.

Donors should use this fair market value, rather than the overall purchase price, on their company matching gift form.

While each organization has discretion in assessing fair market value, the key is to ensure the values you place on each benefit are reasonable. Is it reasonable for a steak and lobster dinner with salad and dessert to cost $10 at a five star restaurant?  Probably not. An appropriate method is to take a look at the menu of a local restaurant and use their pricing as guidance.

Calculating the FMV isn’t an exact science. It could vary by several dollars and any amount within a reasonable range would be acceptable for government reporting and matching gift purposes. The important part is that your organization is taking a fair and honest approach to estimating the FMV.

Bottom Line: Many different types of donations to your organization have a tax deductible component that can be submitted to corporate matching gift programs. Make sure you’re communicating this out to your donors and asking them to submit matching gift requests for this amount.

Nonprofit Leadership Traits

Reader Question: What Happens When Both a Husband and Wife Work at Two Different Matching Gift Companies?

Every once in a while, we get a question from one of our clients or visitors which we feel is worthy of sharing. Let us take a look at two similar questions we’ve received:

Question #1:

If a donation is made from a husband / wife who work at two different companies that offer matching gift programs, is there a general rule that says that donation can only be matched by one company?

Thanks,

Henry

Question #2:


Greetings,

We have a married couple who have each submitted a request to their respective employers for their gift to be matched. The gift in question was made online by the husband so he got hard credit for it, but it could have just as easily been a check from a joint account.

Has anyone had this happen – and did you confirm the gift with each (different) company? Feel free to reply offline.

Thanks

Answer: The general rule of thumb is that both individuals are able to submit a matching gift request to their respective employers. Assuming the standard case where companies match donations dollar for dollar, a single donation would effectively be tripled. We rarely, if ever, see a rule preventing a gift from being matched by multiple companies.

A more common occurrence is for both the husband and wife to work for the same matching gift company. If that’s the case, one of three things typically occurs:

  1. The company will provide a double match. For example, rather than matching at a 1:1 ratio, the company will match at a 2:1 ratio.
  2. The company will provide the same matching gift ratio, but double the limit. For instance, instead of matching all donations up to $5,000 annually, the company will match donations up to $10,000 annually.
  3. The company provides the couple with the same benefit that an individual employee receives.

Why Does This Information About Matching Gift Programs for Spouses Matter?

Your organization may already incorporate many of our top ways to promote employee matching gifts, but don’t forget to also promote matching gifts for spouses.

Do you provide donors with an acknowledgement letter after they submit the matching gift request or upon receiving the actual grant from the company? If so, this is a great time to encourage donors to ask their spouse if his or her company offers a matching gift program. Just reminding them that the donation could go even further increases the likelihood the donation will be matched by a second employer. Once a donor has gone through the process a single time, they realize how straightforward it is for them to submit the matching gift request. Appeal to them to also find out if their spouse’s employer offers a similar program so the donation can be tripled!

If you subscribe to Double the Donation’s service, make sure to direct donors and members to your organization’s matching gift and volunteer grant website so they can instantly determine their eligibility and submit the appropriate form.

Readers: Have questions about corporate employee giving programs? If so, email us at info@doublethedonation.com.