Microsoft Matching Gift Figures

Matching Gift Forms | Basic Components of Corporate Match Forms

Years ago, all companies required employees to submit match requests using paper forms. While they’re still offered at some companies, more and more companies continue to transition to electronic matching gift forms. This article is dedicated to outlining the different components of both paper and electronic match forms.

Paper Matching Gift Forms

Common Components of Paper Match Forms

Guidelines

At Double the Donation, we provide a summary of each company’s matching gift program to make it easy for donors to go through the process. Of course, companies have far more detailed guidelines with all sorts of fine print detailing how the program works.

Donor Section

This is where the company asks employees to provide details on the original donation. This typically includes:

  • Employee identification numbers
  • Personal information such as a mailing address and phone number
  • Details on the organization receiving the donation (Name, address, etc.)
  • Amount of the donation

Nonprofit Section

This is where the nonprofit verifies that the employee actually made the donation.

View an example by taking a look at Norfolk Southern’s matching gift program.

Typical Steps for Donors Submitting a Paper Match Form

Employees at corporations with paper match forms go through the following steps to submit their match requests:

  1. Make a donation
  2. Determine if their company matches employee donations
  3. Locate and submit the appropriate matching gift form

We encourage you to explore Double the Donation’s service to see how we help donors determine their matching gift eligibility and make it easy for them to submit match requests.

Electronic Matching Gift Forms

It’s the 21st century so it makes sense that many companies have transitioned to electronic forms. Doing so not only reduces their costs in the long-run, but also makes it’s easier for employees to submit match requests instantly from anywhere.

Common Components of Paper Match Forms

Employee Sign In / Registration

Employees usually use their standard username and password to access the company’s electronic matching gift submission form. Sometimes retirees must register in order to use the system. This is often done through a third party company such as the JK-Group, Amerigives, or Causecast.

Employee Submission

Employees go through the process of registering their match requests. This typically includes:

  1. Finding the nonprofit organization from the list of IRS 501(c)(3) organizations
  2. Providing information about their previous donation such as the amount and date of the donation
  3. Submitting their matching gift requests.

Nonprofit Verification

While the most challenging part of receiving matching gift funds is getting donors to initiate the matching gift process, don’t forget that your nonprofit also has a role to play.

After the employee registers the matching gift request, the nonprofit is normally notified by mail that an employee requested a match. At this point, the nonprofit must log into the company’s online verification system to confirm that the employee actually made a donation to the organization. Nonprofits may also be asked to send a letter verifying their 501(c)(3) status.

Examples of Companies Utilizing Electronic Matching Gift Forms

Wondering exactly what the matching gift process is like for your organization’s donors? Here are two articles which also include detailed screenshots:

Home Depot’s Matching Gift Process Sample

Like Kimberly-Clark, Nestle, and many other major corporations, Home Depot leverages Amerigives’ matching gift platform.

See a demo of Home Depot’s process >

Capital One Matching Gift Process Sample

Like Boeing, Texas Instruments, and many other companies, Capital One employees utilize CyberGrants’ matching gift platform. Employees go through the process which is integrated into Capital One’s intranet.

See a demo of Capital One’s process >

Baltimore Matching Gifts

Fortune 500 Companies in Baltimore, Maryland with Matching Gift Programs

Nonprofits and Matching Gifts

Double the Donation partners with nonprofits across the country to raise more money from corporate matching gift programs and employee volunteer grants. We receive numerous requests from nonprofits asking for lists of companies in their area offering matching gift programs.

To help clear up some of the confusion we’ve created a short list of a few companies in the Baltimore area with solid matching gifts.

Baltimore and Corporate Philanthropy

Baltimore is the largest city in Maryland, and has no shortage of local nonprofits. Once an industrial center, the historical city has shifted to a service based economy. Johns Hopkins is the largest employer in the area. Two of the largest nonprofits based in the city are the Catholic Relief Services and the Lutheran Services in America.

Check out this list of some of the top companies in the Baltimore area that currently offer corporate matching gifts. Familiarize your nonprofit organization with these companies to increase awareness among donors who work for these companies.

Black & Decker

Stanley Black and Decker will match employee donations up to $10,000. They match minimum contributions of $10. The company with match to most nonprofit organizations.

Read more about the Black and Decker matching gift program.

Lockheed Martin

Lockheed Martin will match employee donations between $25 and $10,000 to US colleges and universities. Part-time employees are also eligible for this program.

Read more about the Lockheed Martin matching gift program.

T. Rowe Price

T. Rowe Price has one of the more generous programs in the area. They will match gifts between $25 and $20,000 to most nonprofit organizations.

Read more about the T. Rowe Price matching gift and volunteer grant program.

Pittsburgh Philanthropy

Companies in Pittsburgh with Matching Gift Programs

At Double the Donation we help our nonprofit partners across the country increase their fundraising through corporate giving programs.

One of the most popular program among our clients is corporate matching gifts.

Many companies in the Pittsburgh area offer programs like this to encourage employees to get involved in local nonprofit causes. When an employee makes a donation the company will match it, typically dollar for dollar. This process will in effect double the employee’s donation.

With the nonprofit arts and cultural institutions of Pittsburgh generating over $300 million, we decided to create a list of some of the top industry leaders for corporate gift matching programs to help the nonprofits of Pittsburgh navigate some of the intricacies of corporate giving.

Pittsburgh, PA and Corporate Philanthropy

Nine Fortune 500 companies call Pittsburgh, PA home and the city has consistently ranked high for US job growth. As the 2nd largest city in Pennsylvania, Google, Intel, and Apple have a large presence in the area. The city is also home to multiple universities and colleges.

Over 35 shopping malls are located across the city, as well as several major medical centers.Voted the “Most Livable City”, Pittsburgh has many companies offering matching gift and volunteer grant programs that could be benefiting your nonprofit. Make sure your staff are aware of this great fundraising opportunity.

Corporate Matching List

Here is a short list of some of the top companies in Pittsburgh that currently offer corporate matching gift programs. If you’re a nonprofit in the area take some time to familiarize yourself with this list, and spend some time learning more about matching gifts and what they can do for your organization.

AlcoaAlcoa

Alcoa corporation will match employee gifts between $100 and $2,500. Retirees are also eligible to take part in the program, but part-time employees are not currently eligible.

The company will match gifts to universities, colleges, and junior colleges.

Read more about Alcoa’s matching gift program.

HeinzH.J._Heinz_Company

The H. J. Heinz Company offers a generous matching gift program. They will match gifts up to $5,000 per employee. They also match to arts and cultural institutions in addition to higher education and health organizations.

Read more about Heinz’s matching gift program.

HersheyThe Hershey Company

The Hershey Company will match donations made to institutions of higher education up to $5,000. They match on a 1:1 ratio.

This means that for every dollar an employee donates Hershey will also donate one dollar.

Read more about the Hershey matching gift program.

PNC FinancialPNC

PNC will match gifts to multiple types of organizations. This includes arts and cultural institutions, colleges and universities, and health and human services groups.

They will match donations made between $50 and $2,500 for each employee every year.

Read more about the PNC Financial matching gift program.

PPG Industriesppg_industries

PPG will match gifts up to $10,000 per employee. The company has an electronic submission form to simplify the matching gift process.

Read more about the PPG Industries matching gift program.

View a list of top national companies offering corporate matching gifts and volunteer grant programs >

San Antonio Philanthropy

San Antonio Companies With Matching Gift Programs

We at Double the Donation have helped several nonprofits looking for corporate gift matching programs in the Texas and San Antonio area searching for local companies that offer a matching gift service. Matching gift programs can double and sometimes triple the amount your donors give to the organization.

To take advantage of these great fundraising opportunities, San Antonio nonprofits should first familiarize themselves with the companies in their area that offer gift matches. We’ve highlighted just a few of the top companies in San Antonio to help get your organization started.

San Antonio, Texas Donation Matching Programs

San Antonio is the 2nd most populous city in the state of Texas, with the metropolitan area containing around two million residents. The city is home to five of the Fortune 500 corporations. The military, defense industry, and other civil services are the top employers inside the city. There is also a large medical employment sector since the city contains one of the only major medical research and healthcare providers in the region.

San Antonio is home to many attractions such as The Alamo and The Riverwalk. With over 20 million people visiting the city each year, tourism is a major industry for San Antonio. The mix of companies with a presence inside the city could significantly increase your organization’s donation revenue.

Allstate

allstate logo

Allstate Insurance Company will match gifts on a dollar for dollar basis if they are made to an institution of higher education. They will match gifts up to $5,000 per employee each year.

They will also give a 15% match on employee donations to most other nonprofit organizations. This includes museums, cultural institutions, public safety, and educational organizations.

Read more about Allstate’s matching gift program.

Nationwide Mutual Insurance CompanyNationwide

All full, part-time, and retirees can take part in the matching donation program. All donations made to higher education, excluding K-12 programs, will be matched up to $5,000.

Read more about the Nationwide matching gift program.

TesoroTesoro_Pertoleum

Tesoro will match gifts to higher education institutions that are between $25 and $2,500. Both full and part time employees are eligible for this program.

Read more about the Tesoro matching gift program.

USAA

The United Services Automobile Association will match employee donations between $25 and $500. Part time employees are also eligible to participate in the USAA giving program.

Read more about the USAA matching gift program.

Valero

Valero Energy Corporation will match employee donations to most nonprofit organizations, including arts and cultural organizations, health and human services, and environmental programs. They will double any donation made up to $5,000 by their employees.

Read more about the Valero matching gift program.

For a list of top companies offering corporate matching gifts and employee volunteer grants, click here.

Richmond Matching Gifts

Companies in Richmond, Virginia with Matching Gift Programs

We at Double the Donation partner with nonprofits to increase the matching gifts they receive from donors.

An integral step in increasing matching gifts is awareness of local companies that offer these programs. We’ve compiled a short list of companies in Richmond, Virginia to help nonprofits in the area.

Richmond Matching Gift Corporations

The capital of Virginia has been been named the 3rd best city for business in the US. The city is home to six Fortune 500 companies, which means there is plenty of matching gift money for local nonprofits.

Here’s a list of companies in Richmond, VA that currently offer employee matching gift programs. Some also offer employee volunteer grants. Use this list to inform your donors on how they can double their donations to your organization and turn their volunteering hours into a corporate grant.

Altriaaltria

Altria is headquartered in Richmond and has a matching gift program. They will match donations between $25 and $30,000 to most institutions.

Read more about the Altria matching gift program.

CarMaxcarmax

CarMax is also a local company. Full-time, part-time, and retired employees are all eligible to take part in the matching gift program. CarMax will double donations between $25 and $10,000.

Read more about the CarMax matching gift program.

Genworthgenworth

Genworth Financial will match up to $10,000 per employee each year. The company also has a volunteer grants program.

Read more about Genworth’s matching gifts.